Renewals & National Filing Administrator (M/F)

il y a 1 semaine


Luxembourg, Luxembourg Marks & Clerk LLP Temps plein

_Help shape the future of intellectual property. __Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK and a major worldwide actor with an international group of 16 offices worldwide._

  • For our Luxembourg office, we are currently looking for a Renewals & National Filing Administrator (M/F)._


The Renewals & National Filing Administrator will be responsible for managing all national patent and design filing and post-filing requirements before national offices where it is possible to act directly and will work as part of a central team administering various renewal processes and services for clients.


Responsibilities:

National Filing

  • In conjunction with the central IDS & Recordals team as appropriate, submit registerable transactions such as assignments, changes of names and licenses before the national patent offices.
  • Ensure all appropriate service charges and/or official fees have been recorded and attend to any official fees payments, if required.
  • Monitor upcoming deadlines through the case management system/portal and liaise with attorneys accordingly. Ensure the systems are uptodate on a regular basis.
  • Liaise with other teams and Fee Earners as appropriate.

Renewals

  • Generate and prepare renewal reminders for clients where we are responsible for payment of renewals.
  • Attend to payment of renewal fees as instructed (or as scheduled for autopay clients).
  • Generate and prepare renewal reminders and other correspondence as necessary.
  • Generate all appropriate reporting letters associated with the responsibilities of this role such as renewal reminders and confirmation of payment.
  • Ensure all service charges and official fees in relation to renewals have been correctly recorded.
  • Be familiar with renewal rules and procedures in the jurisdictions for which we are responsible.
  • Liaise with the finance team to ensure adequate funds in deposit accounts for payment of renewal fees.
  • Maintain links with designated foreign associates regarding payment of renewal fees.
  • Assist in all general admin tasks in relation to monitoring and payment of renewal fees.

Must-have requirements:

  • Previous experience in a similar position in the field of IP is desirable. An experience as a legal assistant will be considered too, and training will be provided accordingly in this case.
  • Proficient in English. Good level in French, German and/or Dutch required.
  • A diligent and proactive approach
  • Excellent time management and organisational skills
  • Excellent communication and interpersonal skills with clients and colleagues verbal and written
  • The ability to work effectively both independently and as part of a team
  • Excellent attention to detail and the ability to manage high volumes of work efficiently

We offer:

  • Competitive salary dependant on experience
  • 28 days' annual holiday, plus statutory holidays
  • Complementary health insurance and life insurance
  • Lunch vouchers
  • Flexible working hours
  • Hybrid working arrangement according to local legislation
  • Training and development opportunities
Languages English French Education Bachelor Experience 1+ years
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