Senior Administrator
il y a 2 semaines
Location:
Luxembourg city, Luxembourg
Date Posted:
May 11, 2023
Description
Role summary:
We are seeking a Senior Administrator, reporting to a (Senior) Manager within the client service department of Sanne, to have responsibility for the administration of a client portfolio, including the development and mentoring of the more junior team members and providing the highest quality of customer service.
Key responsibilities:
- Be responsible for managing a client portfolio including all aspects of administration & company secretarial matters;
- Supervise and mentor administrators and junior members of team;
- Working with the Manager and Director to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for a portfolio of entities, including Luxembourg corporate and regulatory filings, stock exchange listing requirements and working with the accountants to ensure client reporting deadlines are met;
- Preparation and implementation of customer specific procedures in relation to administration and reporting requirements for each entity;
- Assist the accountants in respect of the planning and coordination of audits and filing of annual statutory financials statements;
- Ensure that responsibilities are managed effectively and to agreed client, best practice, regulatory and statutory deadlines;
- Build detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members and to answer client queries;
- Liaise with lawyers and clients with regards to reviewing transaction documents;
- Manage bank account openings and coordinate AML/KYC requests around the entity portfolio;
- Arrange and attend board meetings, prepare minutes and maintain other appropriate records and logs;
- Oversight and review of team adherence to internal policies, controls and systems, including meeting any internal deadlines;
- Responsibility for all financial aspects of the client relationships, including: monitoring of WIP, billing process, monitoring/chasing the timely settlement of invoices;
- Manage and review payment transactions for your client portfolio;
- Any other duties in the scope of the role that the company requires.
Skills / experience:
- Build key relationships with clients, respond swiftly to client requests and manage client expectations;
- Liaise with third parties such as lawyers, auditors, bankers, tax advisors and alternative investment fund managers as required;
- Liaise with customers and agents in respect of both scheduled and adhoc transactions;
- Performing cash management and reviewing bank payments;
- Assisting or leading the transaction management process for transactions such as new fund investments, fund distributions or listed debt instruments;
- Review of minutes/records prepared by administrators and trainee administrators;Responsibility for annual reviews, compliance and risk reviews and client due diligence for all clients within portfolio;
- Administrator review of financial statements;
- Oversight of administrator and trainee administrator performance and development.
- As Apex Group Luxembourg is a financial organisation, all new employees will be required to undergo a criminal record check._
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