Project Controls Officer

il y a 2 semaines

Luxembourg, Luxembourg European Investment Bank Temps plein

This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support.


The
EIB, the European Union's bank, is seeking to recruit for its Group Corporate Services Directorate (GCS), Buildings and Logistics Department (BLD), Real Estate Development Division (RED) Project Controls and Contracts Unit (PC&C) at its headquarters in Luxembourg, a
(Associate) Project Controls Officer.**
This is a full time, temporary position at grade 4/5.



The term of this contract will be 4 years; as this is a temporary assignment, no extension or conversion of the contract is foreseen.

_ Panel interviews are anticipated to start at the beginning of May 2024._
- _internal benchmark: (Associate) Officer Facilities Management_

Purpose:

The EIB Group is currently going through a significant capital investment project for the construction of its New Building.

You will actively participate in the delivery of the New Building construction Project (NBP) by carrying out activities of budget management, cost control, scheduling and risk management for critical decision-making and monitoring to ensure that the New Building construction Project is delivered on time and within budget.


Operating Network:


You will report to the Head of the Project Controls and Contracts Unit (PC&C) and collaborate closely with the Head of the New Building Unit.

Your role will also involve close collaboration with other project stakeholders and external service providers for the New Building.

Accountabilities:

The accountabilities for this role are split across four focus areas; cost and budget, schedule, risk and transversal integration.

Cost and budget

  • Maintain detailed and accurate cost plan(s) for the New Building Project. Provide monthly cost status and variance analysis on the project for various reporting levels (project team, Real Estate Development Division (RED), Building Steering Committee (BSC), Management Committee (MC) and Board of Director's (BoD).
  • Provide the updated scurve with variance analysis, forecasts at completion and potential mitigation proposals.
  • Attend monthly meetings with the Cost Control and Budget Management Unit, carrying out project cost control based on an accrual accounting basis, preparation of receipts, invoice approval in liaison with the contract manager, budget officer and other project team members.
  • Perform high level site quantity surveying to validate the General Contractor's progress invoices, ensuring monthly quantity reviews are formalised with necessary supporting documentation.
  • Review external Project Controls experts, the external Project Management team and the General Contractor's submittals.

Schedule

  • Maintain construction schedule, perform regular variance analysis, and ensure that external Project Management team and Group Corporate Services (GCO) work with a reasonable and reliable schedule baseline.
  • Provide monthly critical internal schedule reports, including critical paths, variance and delay analysis.
  • Review 3month forecast and ensure an indepth understanding of the upcoming activities
  • Review and comment on external Project Controls experts', the external Project Management team and the General Contractor's submittals.

Risk

  • Maintain necessary risk registers in Oracle Primavera and Excel including structured qualitative and quantitative impact analysis.
  • Run adhoc and monthly Monte Carlo analysis to establish the cost of risk.
  • Provide a monthly risks report (including historical variance analysis and Pareto chart).
  • Review and comment on external Project Controls experts', the external Project Management team and the General Contractor's submittals.

Transversal integration

  • Review the transversal initiatives that may impact the New Building Project delivery (e.g. Climate task force, New Work Place policy, Campus Integration) and ensure alignment with the schedule.
  • Support the organisation and planning of project development in line with the EIB Group's target and vision.

Qualifications:

  • University degree (minimum an equivalent to a Bachelor) preferably in quantity surveying, building surveying or engineering. A Master's degree is preferred.
  • Minimum 3 years of relevant professional experience in the construction field, ideally gathered working in an international company working on projects related to commercial buildings, hospitals, hotels, office buildings or similar structures.
  • Proven experience in project controls during the construction phase.
  • Experience in supervising contractors and consultants.
  • Data driven and proven experience in handling large data sets.
  • Knowledge of international contracts and works measurement standards such as FIDIC, RICS, etc.
  • Excellent knowledge of English and/or French (**), with a go

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