M-2345 Project Officer

il y a 2 semaines

EschsurAlzette, Esch-sur-Alzette, Luxembourg Luxembourg Institute of Science and Technology (LIST) Temps plein

Are you passionate about research? So are we Come and join us:

The Luxembourg Institute of Science and Technology (LIST) is a Research and Technology Organization (RTO) active in the fields of materials, environment and IT.

By transforming scientific knowledge into technologies, smart data and tools, LIST empowers citizens in their choices, public authorities in their decisions and businesses in their strategies.


You'd like to contribute as a researcher? Join our Materials Research and Technology department:

Through its research into advanced materials and processes, the "Materials Research and Technology" (MRT) department, with its 200 researchers and engineers, contributes to the emergence of enabling technologies that underpin the innovation processes of local and international industry.


MRT's activities hinge on four thematic pillars:
nanomaterials and nanotechnology, scientific instrumentation and process technology, structural composites, and functional polymers.

The department also includes four high-tech platforms, focusing on composites, prototyping, characterization and testing. These platforms serve both LIST research staff, and other stakeholders in Luxembourg.

Responsibilities:

How will you contribute?:

As member of MRT's Director's Office, you will have the responsibility to coordinate the administrative part of various projects.

The main duties of the Project Officer are to:

  • Support the Principal Investigators (PI) in the submission and the management of their projects and activities
  • Reduce project risks in terms of administrative, contractual, and financial management
  • Monitor in close collaboration with the PI the expenses, revenues of the project to avoid any deviation
  • Ensure that project management good practices are implemented according to the LIST processes, project management best practices as well as the project specifics
The Project Officer is the privileged partner of the PI in all aspects related to project management and interfaces with the different corporate LIST services (legal team,..)

Under the responsibility of the head of the Director's Office, his/her main duties are:

Project management:

  • Contribute to the definition and submission of projects
  • Monitor the progress of the projects and provide the necessary administrative/financial/contractual support in collaboration with corporate services
  • Manage the relation with the external coordinator of projects (Horizon Europe, Digital Europe, Interreg, etc. ) and with funding agencies
  • Collect the necessary information for the billing, account closing, statements and reports addressed to the funding sources
  • Put in place project documentation and update information systems
  • Implement procedures to harmonize the different process steps
  • Organize and prepare project related meetings as well as the closing and archiving of projects
  • Participate in project audits

Projects portfolio management and budget preparation:

  • Prepare unit/group project reviews
  • Deliver dashboards and reports for the monitoring of the department's projects portfolio
  • Participate in the annual budget preparation

The Project Officer Partner also contributes to:

  • The identification of the specific needs of the PI and the definition of solutions, in close collaboration with the other LIST services
Must Have Requirements

Educational background

  • Hold a higher education degree in business administration, project and/or quality management, or in a technical or scientific area

Experience and skills

  • Have at least 5 years of professional experience in project management
  • Have completed training in project management techniques, methods, and tools
  • Have good knowledge in financial project management and accounting
  • Be familiar with the research environment, the rules of the various research funding agencies and the forms of intellectual property protection.
  • Have good knowledge of standard office software, in particular EXCEL
  • Experience in the submission and management of European projects is considered as an asset
  • A customeroriented service and solutionoriented approach is essential
  • Be autonomous and detail oriented, possess strong organizational and coordination skills
  • Demonstrate excellent interpersonal skills and be a good team player
  • Successfully manage stressful situations and priorities, have a positive attitude to deal with them
  • Proactive work behaviour
  • Be able to interact at all levels of the organization
On top of this, you're highly motivated and strong team worker. You are fluent in French and English. You're the one we're looking for

We offer

Your LIST benefits:

An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects;

Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society.

In

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