Administrative Assistant
il y a 2 semaines
LFE European Asset Management (the "Company") is a joint venture between Brookfield Asset Management and Oaktree Capital Management and is a regulated entity supervised by the Luxembourg Commission de Surveillance du Secteur Financier (CSSF) to provide services as alternative fund manager across Europe.
Our role is to provide independent governance and oversight to Oaktree and Brookfield's Luxembourg Alternative Investment Funds, with rigorous risk controls, working in internal partnership with the group entities to support growth in Europe while adhering to the highest standards of integrity.
Brookfield Asset Management is a leading global alternative asset manager with over US$900 billion (including Oaktree) of assets under management across real estate, infrastructure, private equity and credit (including through affiliate Oaktree Capital Management).
Building on an investment history that stretches back more than 100 years, it owns and operates long-life assets and businesses, many of which form the backbone of today's global economy.
Utilizing its global reach, access to large-scale capital and operational expertise, Brookfield offers a range of investment products and services to investors around the world—including public and private pension plans, endowments and foundations, financial institutions, insurance companies and private wealth.
Learn more at
Oaktree is a leader among global investment managers specializing in alternative investments, with approximately US $189 billion in assets under management as of December 31, 2023.
The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in credit, private equity, real assets and listed equities.
Headquartered in Los Angeles, the firm has over 1,200 employees and offices in 22 cities worldwide. For additional information please visit our website at
Both companies use their global reach, access to large-scale capital and operational expertise to offer a range of alternative investment products to investors around the world - including public and private pension plans, endowments and foundations, sovereign wealth funds, financial institutions, insurance companies and the private wealth channel.
The position would suit a highly proactive and flexible Administrative Assistant with office management experience and excellent organizational skills as well as proven experience operating in a fast moving, growing professional services business.
Managing and overseeing daily office administrative and management tasks as indicated below.
Management Assistant / Administrative Support: 70%- Liaising with internal and external contacts to set up meetings and calls whilst assessing priorities and demands.
Coordination of complex diaries across multiple time zones with other administrative assistants in the Oaktree and Brookfield teams - including AIFM branches CRMs, AIFM Conducting Officers, Company Secretarial, and Accounting teams, Brookfield and Oaktree finance and operations, tax and legal teams, etc- Support for Senior Management visiting the office from overseas.
Work closely with other Administrative Assistants in the Oaktree and Brookfield teams to coordinate AIFM and Senior Management visits overseas and to Luxembourg respectively- Handling the Travel & Entertainment (T&E) expenses reimbursement process for senior marketing professionals located in different EU jurisdictions, such as compiling and sending supporting documents, preparing and submitting expense reports, and maintaining organized filing systems.
Completion of expenses using Workday and/or Concur in line with T&E policies- Management of paper folders (e.g. creating new folders, handling archives). Updating and keeping archive and document registers up to date. Ensure that company standards are met regarding documentation processes Support and work closely with the Company Secretarial team on the collection of signatures for the AIFM when required- Preparation of meeting documentation, including preparing Power Point presentations, printing and binding- Any other ad hoc duties requested by managementOffice Management / Reception: 30%- Management of various office service providers (office supplies orders, coffee machine, etc.).- Management of orders and various IT related topics (printer / phones)- Various errands (food / drinks)- Lunch orders (during (board) meetings) and event (lunch/dinner)/meetings coordination- Set up IT for video conferencing- Office space management with the asset manager- Handling of incoming calls, the switchboard, and messaging- Welcoming visitors- Other ad hoc tasks
Experience required & technical skills- Minimum 4-6 years relevant experience in similar type of role- Excellent organization and communication skills- Strong sense of responsibility- Multi-tasking- Excellent organizational
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