Company Secretary

Company Overview

Nuveen is a global investment leader, managing public and private assets for clients around the world and on behalf of TIAA, our parent company and one of the world’s largest institutional investors. We invest in the growth of businesses, real estate, infrastructure and natural capital, providing clients with the reliability, access and foresight unique to our heritage. Our prevailing perspective on the future drives our ambition to innovate and adapt our business to the changing needs of investors - all to pursue lasting performance for our clients, our communities and our global economy. Visit www.nuveen.com to learn more about us.

Overview of the Role:

Position Overview

The Company Secretary plays a critical role in ensuring corporate governance compliance, maintaining statutory records, and supporting the Board of Directors and senior management in meeting their legal and regulatory obligations under Luxembourg law.

The Company Secretary is an integral member of an established team which will require efficient collaboration with multitude of stakeholders.

Key responsibilities: 

• Corporate Governance & Compliance

The Company Secretary ensures the company complies with all applicable Luxembourg corporate legislation, including the Law of 10 August 1915 on commercial companies (as amended). This includes maintaining up-to-date knowledge of regulatory changes and advising the Board on governance best practices. The role involves coordinating with the Commission de Surveillance du Secteur Financier (CSSF) or other relevant authorities as applicable to the company's activities.

• Board and Shareholder Meeting Support

The Company Secretary organizes, prepares agendas for, and attends Board of Directors meetings and Annual General Meetings (AGMs). This includes drafting meeting notices in accordance with the company's articles of association, preparing minutes, ensuring proper documentation of resolutions, and maintaining the official minute books. The role requires coordination with directors regarding attendance, materials distribution, and follow-up on action items.

• Statutory Records and Filings

The position involves maintaining all statutory registers including the register of shareholders, register of directors, register of beneficial owners (as required under Luxembourg AML legislation), and other corporate books. The Company Secretary ensures timely filing of all records with the Luxembourg Business Register (LBR), publication of required notices in the official gazette (Recueil Électronique des Sociétés et Associations - RESA), and submission of all legal and regulatory returns.

• Corporate Structuring and Documentation

The Company Secretary manages corporate documentation including articles of association, shareholder agreements, powers of attorney, and corporate authorizations. The role involves supporting corporate restructuring activities, capital increases or reductions, mergers, and other extraordinary transactions requiring documentation and filing.

• Liaison and Communication

The role serves as the primary point of contact between the Board, management, shareholders, and external advisors including legal counsel, auditors, and corporate service providers. The Company Secretary facilitates communication and ensures all parties have access to necessary information and documentation

Qualifications & Experience Required

• A university degree in law, business administration, finance, or a related field is required. Strong knowledge of Luxembourg corporate law and governance frameworks is essential.
• Minimum three to five years of experience in a company secretarial, corporate governance, or legal compliance role, within Luxembourg or with Luxembourg entities. Experience working with investment funds, holding companies, or financial services entities regulated by the CSSF is advantageous.
• Fluency in English is required. Proficiency in French is essential given Luxembourg's legal and business environment. Knowledge of German or Luxembourgish is considered an asset. The ability to draft formal legal and governance documents in multiple languages is highly valued.
• Strong understanding of Luxembourg corporate law, commercial law, and regulatory requirements. Familiarity with corporate governance principles and international best practices. Proficiency with corporate administration software and document management systems. Excellent organizational and project management capabilities.

Competencies Required

• Meticulous attention to detail
• Strong written and verbal communication skills
• Ability to handle confidential information with absolute discretion
• Ability to work independently but remains a team player
• Ability to manage multiple priorities
• Maintain composure under tight deadlines
• Strong interpersonal skills and the ability to build effective working relationships with board members, executives, and external stakeholders are essential

Additional Information

This role requires no regulatory designation.

Nuveen is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.

Nuveen offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.  

Related Skills

Accountability, Adaptability, Collaboration, Communication, Continuous Improvement Mindset, Dealing With Ambiguity, Detail-Oriented, Executive Presence, Legal Expertise/Advisory, Relationship Management

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Company Overview

Nuveen is a global investment leader, managing public and private assets for clients around the world and on behalf of TIAA, our parent company and one of the world’s largest institutional investors. We invest in the growth of businesses, real estate, infrastructure and natural capital, providing clients with the reliability, access and foresight unique to our heritage. Our prevailing perspective on the future drives our ambition to innovate and adapt our business to the changing needs of investors - all to pursue lasting performance for our clients, our communities and our global economy. Visit www.nuveen.com to learn more about us.

Our Culture of Impact

At TIAA, we're on a mission to build on our 100+ year legacy of delivering for our clients while evolving to meet tomorrow's challenges. We equip our associates with future-focused skills and AI tools that enable us to advance our mission. Together, we are fighting to ensure a more secure financial future for all and for generations to come. We are guided by our values: Champion Our People, Be Client Obsessed, Lead with Integrity, Own It, and Win As One. They influence every decision we make and how we work together to serve our clients every day. We thrive in a collaborative in-office environment where teams work across organizational boundaries with shared purpose, accelerating innovation and delivering meaningful results. Our workplace brings together TIAA and Nuveen's entrepreneurial spirit, where we work hard and work together to create lasting impact. Here, every associate can grow through meaningful learning experiences and development pathways—because when our people succeed, our impact on clients' lives grows stronger.

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. 

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: 

Phone: (800) 842-2755

Email: accessibility.support@tiaa.org

Privacy Notices

For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here.

For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here.

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For Applicants of Nuveen residing in Europe and APAC, please click here.