Senior Company Secretary

Oaktree is a leader among global investment managers specializing in alternative investments, with $192 billion in assets under management as of March 31, 2024. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in credit, private equity, real assets and listed equities. The firm has over 1,200 employees and offices in 22 cities worldwide.

We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.

For additional information please visit our website at


Scope and responsibilities

Based in Luxembourg, the role requires a detailed and process orientated approach to the administration of Luxembourg companies, which are invested in by Oaktree funds. Responsibilities will include:

- Helping with the approval and RCS filing of the annual accounts;
- Incorporating new Luxembourg entities (drafting of AOIs and other necessary documentation);
- Being in charge of basic KYC documentation and filings (such as RBE filings...);
- Liaising with banks (bank account openings) and notaries (EGMs, notarization of documents);
- Organizing ad-hoc and quarterly board meetings (with managers and external parties);
- Saving and sorting transactional documentation;
- Maintenance of the companies’ registers (shares, financial instruments );
- Collecting signatures on legal documents (NDAs, POAs, agreements, BOMs, etc.);
- Creating and updating structure charts, liaising with the relevant parties;
- Physical and electronic filing, creation and maintenance of legal binders;
- Maintaining and developing databases for the Luxembourg legal team and preparing various reports;
- Assisting with ad hoc secretarial tasks and other projects as necessary;

Experience required
- At least 5 years in a corporate secretarial or administration function, preferably in Luxembourg;
- Experience of managing a large number of requests and demonstrating an exceptional focus on prioritizing tasks and meeting deadlines;
- Strong organizational skills and good knowledge of the Microsoft Office pack; and
- Basic Luxembourg Corporate Law and Governance knowledge is an asset.

Personal attributes
- Excellent interpersonal, verbal and written communication skills;
- Self-starter with commercial sensibility and a proven ability to take initiative and solve problems as they arise;
- Demonstrates clear ownership of tasks through to completion;
- Hard-working with strong dedication to the position, the team and Oaktree;
- Ability to build good working relationships and gain confidence of others; and
- Team-oriented with strong integrity and professionalism.

Education

Bachelor degree

Fluent in English; French and/or German is an asset;

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.