Administrative Assistant

Job Category:
Administration

Opportunity Awaits at Altus Group

The Opportunity:
If you are energetic, ready to make a positive impact each day, and have a welcoming demeanor, we have the opportunity for you Altus Group is looking for an Office Administrator to join our busy Luxembourg office. This is an exciting opportunity to be highly visible and the main point of contact for visitors and on-site employees while proactively assisting and providing exceptional in-person, front office support for staff and guests.

We are looking for someone with a professional demeanor, but also possess excellent organizational skills and a high attention to detail. The ability to manage multiple tasks simultaneously is a must.

The Office Administrator will provide superior in-person / in-office support while managing the efficiencies of running the office daily. This is a part-time work arrangement (in-office expectation) 20 hours per week Monday - Friday).

What you will do:
- Manage the central office area / desk - receive and handle telephone calls, coordinate deliveries, packages, and shipping, direct visitors, and on-site employees as required- Coordination of the general office area:
- Ensure the office area is organized and clean-
- Maintain kitchen inventory /supplies and manage as required-
- Maintain office supplies and ensure inventory stocked as required-
- Be initiative-taking and initiative-oriented to ensure streamlined office functionality-
- Manage meeting rooms and reservations as required- Key contact for all administrative and office-related services:
- Act as an internal liaison - communicate company guidelines, policies, provide company directory as required- Administrative support and coordination as required:
- Manage and coordinate weekly and/or bi-weekly meeting agenda ; Holiday Planning ; Sick leave ; Expenses ; Team events- Lunch vouchers-
- Provide team support as required-
- Assist new hires and coordinate staff onboarding: Testing or exams as required ; Entry & Exit déclarations ; Tax card coordination- Tracking of all assigned / issued equipment-
- General Administrative coordination and tasks as assigned and/or required:
- Coordinate: Invoice collection and approval (in collaboration with finance)- Tracking timesheets + managing codes access etc on Mavenlink- Phone pool management-
- Coordinate and manage the following (but not limited to the following):- Expenses and travel support
- Create, manage, update - system access requests
- General team and business related administrative tasks / duties as assigned or requiredWhat you will have:
- This is a part-time work arrangement (must be able to attend the Luxembourg office 20 hours per week Monday - Friday) - must be flexible with schedule and availability- Previous office administrator/administrative assistant experience- Language: _
- Fluency in English is a must have_- French, German, or other language skills considered a bonus-
- Willingness to learn and grow within the organization- Able to work in a fast-paced environment- Takes initiative with a proactive approach- Able to work independently with great attention to detail- Energetic, motivated, attentive- Exceptional ability to create a welcoming and energetic vibe in-office- MS Office skills - Outlook, Word, PowerPoint, Excel (calendar management)

on-site

Salary range: $21,000 - $23,000 EUR
- Come realize your potential at Altus Group_

Altus Group is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. We are committed to providing reasonable accommodations, if required, and will work with you to meet your needs.