Administrative Assistant

The **University of Luxembourg** is an **international research** university with a distinctly **multilingual** and **interdisciplinary** character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its “international outlook,” #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

Within the University, the **Luxembourg Centre for Systems Biomedicine (LCSB) **is a highly interdisciplinary **research** **centre** (IC), integrating experimental biology and computational biology approaches in order to develop the foundation of a future predictive, preventive and personalized medicine.

**Your Role...**:
The assistant will provide high-level administrative support to research units and their researchers and will be part of the assistant team at the LCSB.
- Provide professional administrative support to managers
- Manage agendas and assist in resolving operational problems
- Provide complete and correct up-to-date information on relevant topics, guide through and follow-up on processes by collecting necessary information.
- Prepare and modify documents such as correspondence, presentations, reports, memos, etc.
- Take care of incoming correspondence and follow-up Schedule and coordinate meetings, appointments and travel arrangements
- Coordinate and process purchase orders, follow up on invoices and reimbursement of expenses
- Update files, databases and other document types. Maintain complete and efficient records via electronic and hard copy filing system
- Monitor and review data for quality check and organize necessary steps
- Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
- Help prepare reports and other projects as needed

**What we expect from you**:

- Higher Education degree or high school degree and equivalent professional experience in a comparable role
- 3 to 5 years of hands-on administrative support experience
- Service oriented mindset
- Tactful, and diplomatic team player who can handle sensitive information with the highest degree of integrity and confidentiality
- Fluency in English is essential. Good levels in French and/or German is an asset
- Proficient in Microsoft Outlook, Word, Experience with SAP and IT affinities

**In Short...**:

- Contract Type: Permanent
- Work Hours: Full Time 40.0 Hours per Week
- Location: Belval
- Internal Title: Administrative assistant
- Job Reference: UOL04741

**How to apply...**:
Applications must be submitted **in ENGLISH** and should include the following documents:

- curriculum vitae (in ENGLISH)
- motivation letter (in ENGLISH)

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

**In return you will get**:

- **Multilingual and international character**. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR).
- **A modern and dynamic university. **High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure.
- **A partner for society and industry**. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs
- Find out more about the University
- Addresses, maps & routes to the various sites of the University