Administrative Assistant
il y a 2 semaines
The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.
The Faculty of Science, Technology and Medicine (FSTM) at the University of Luxembourg contributes multidisciplinary expertise in the fields of Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine.
Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in.
**Your role**:
Your role is to provide effective and efficient administrative support to the Department of Physics and Materials Science (DPhyMS). Embedded in a committed team, you work closely with the other DPhyMS Professors, Researchers, Administrative Assistants and the central services of the University, notably the accounting department (SFC), logistics (SLO) and external suppliers.
- Concretely, the job includes the following tasks:_
- Administration of business trips, acquisition orders, processing of invoices
- Budget follow up
- Organisation of conferences, events, logistics, etc
- Welcoming visitors, sorting out mail, handling phone calls
- Support for presentations and lectures
- Liaise with the university administration
- Support with social media & communication material
- Collaboration with international partners
- Project monitoring with regards to the administration part of the projects
**Your profile**:
- Graduate secretary or equivalent by work experience
- 5 years of experience in administration/secretary’s office, preferably in a research or academic environment
- Fluency in English is required. Proficiency in French is preferred. Knowledge of German and Luxembourgish is considered an asset
- Excellent communication skills
- Excellent organizational and prioritizing skills with attention to detail and accuracy
- Proficiency with modern office software, spreadsheets, content management systems and collaborative platforms
- Proactive, reliable, open-minded and diplomatic with the ability to work in a fast-paced international academic environment
- Ability to adapt to a multicultural and multilingual environment
**We offer**:
- Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
- A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
- A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs
**How to apply**:
- Applications should include:_
- Curriculum Vitae
- Cover letter
- General information:_
- Contract Type: Permanent
- Work Hours: Full Time 40.0 Hours per Week
- Location: Campus Limpertsberg
- Internal Title: Administrative assistant
- Job Reference: UOL07508
.
-
Assistant Administratif
il y a 2 semaines
Luxembourg Axis Temps pleinVous êtes passionné(e) par l'administration et l'accueil ? Vous recherchez un poste d'Assistant administratif stimulant ? Notre client a le poste idéal pour vous ! En tant qu'Assistant administratif, vous serez responsable de l'accueil des clients, de la coordination des déplacements internationaux, de la gestion du courrier, de l'organisation des...
-
Assistant Administratif
il y a 6 jours
Luxembourg Axis Temps pleinNous recherchons pour l'un de nos clients, un(e) assistant(e) administratif(ve) pour rejoindre leur équipe juridique dynamique. Vous travaillerez en étroite collaboration avec leurs associé(s) / counsel et collaborateurs, au sein d'une équipe de 2 à 6 personnes. Votre rôle consistera à préparer, modifier et mettre en forme divers documents, ainsi...
-
Administrative Assistants
il y a 2 semaines
Luxembourg GSK Stockmann Temps plein**Jobbeschreibung**: Administrative Assistants (M/F/d) We are looking for Administrative Assistants (M/F/d): **Responsibilities**: - supporting the legal business teams; - drafting, editing, compiling and finalising communications and documents including legal correspondence; - providing assistance in standard or legal translations; - liaising and...
-
Assistant Administratif
il y a 6 jours
Luxembourg Select Luxembourg Temps plein**Descriptif de l’organisation et du département** Notre client est un cabinet d’avocats international implanté à Luxembourg. Dans le cadre de leur constante croissante, Select recrute un(e) Assistant Administratif / Facturation. **Description de fonction** En tant qu’Assistant Administratif / Facturation, vous rejoindrez une équipe dynamique et...
-
Administrative Assistant
il y a 7 jours
Luxembourg Axis Temps pleinFor one of our customers, we are looking for an administrative assistant to join their dynamic legal team. You will work closely with their partners/counsel and associates, as part of a team of 2 to 6 people. Your role will involve preparing, editing and formatting various documents, as well as actively participating in internal procedures. You will also be...
-
Administrative Assistant
il y a 6 jours
Luxembourg Université du Luxembourg Temps pleinThe University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The Interdisciplinary Centre for Security, Reliability and Trust (SnT) at the University of Luxembourg is a leading international research and innovation centre in secure, reliable and trustworthy ICT systems and services. We...
-
Legal Administrative Assistant M/w
il y a 2 semaines
Luxembourg Hays France Temps pleinOur client is a famous european institution located in Kirchberg (Luxembourg). They are looking for a administrative assistant for an assignment of 2 months with possibility of extension until 1 year. The Administrative Assistant works closely with a team of professionals as well as other administrative and operational assistants. Qualifications and...
-
Dessinateur / Assistant Administratif - Frontière
il y a 2 semaines
Luxembourg Austin Bright Temps pleinVous êtes à la recherche d'une occasion unique de mettre en valeur vos compétences administratives au sein d'un environnement dynamique et novateur ? Ne cherchez pas plus loin ! Nous sommes ravis de vous présenter une opportunité exceptionnelle au sein d'un bureau d'ingénieurs-conseils de renom, situé à l'ouest du Luxembourg, à proximité de la...
-
Administrative Assistant
il y a 1 jour
Luxembourg Select Temps pleinAs an Administrative Assistant, you will be a key support by succeeding in your different tasks: Fulfill client database; Handle agendas; Introduce timesheet in the system; Ensure invoicing; Payment follow-up; Draft letters, reports and PowerPoint presentations. You hold a Bachelor’s degree in Administration; You have 2 years’ experience, ideally in a...
-
Administrative Assistant
il y a 1 jour
Luxembourg Select Luxembourg Temps plein**Organisation and department description** Our client, a law firm established in Luxembourg for decades, is looking for an Administrative Assistant. In a contexte of a replacement, Select has been mandated to recruit a talent to join their office. You will take a strategic position in the Admin pool composed by 10 people, by supporting a talented...
