Administrative Assistant

**About the SnT...** SnT** is a leading **international research and innovation centre** in secure, reliable and trustworthy ICT systems and services. We play an instrumental role in Luxembourg by fueling innovation through research partnerships with industry, boosting R&D investments leading to economic growth, and attracting highly qualified talent.

We’re looking for people driven by excellence, excited about innovation, and looking to make a difference. If this sounds like you, you’ve come to the right place

**Your Role...**
Within the current SnT Administrative Assistants Team, Administrative Assistant will provide assistance and support to research groups within SnT, such as:

- Take charge of administrative tasks for the research groups and/or for the Centre (e.g. Check and validate declaration of expenses, follow up invoices, purchase orders, travel requests, registration payments etc.)
- Provide dedicated assistance to a professor, head of a research group, with a predefined list of administrative tasks
- Contact with central services of the University (e.g. Finance and Accounting, IT, Infrastructures and Logistics)
- Organise meetings and events for research group related activities
- Produce accurate and timely correspondence, reports and presentations, as necessary
- Coordinate with SnT Administrative Assistants Team for office material
- Maintain complete and accurate records

**Your Profile...**
- Degree in Higher Education or high school degree and equivalent experience
- 2-4 years of relevant working experience, preferably in providing administrative support in large-scale companies / organizations
- Previous work experience in public institutions is a strong asset
- Previous experience with managing travel coordination and/or providing support to event management is an asset
- Previous work experience in a financial institution is an asset
- Fluency in English
- French, German and /or Luxembourgish would be considered as an asset
- Excellent organizational skills with attention to detail and accuracy
- High level of competency in Microsoft Word, Excel, PowerPoint, OneDrive as well as in the new communication tools such as Microsoft Teams and Webex events/meetings
- Reliable, intuitive and proactive
- Flexible, creative and “can do” attitude
- Able to work under pressure and set priorities
- Service-oriented with high team spirit, able to work autonomously

**Here’s what awaits you at SnT...**
- **Exciting infrastructures and unique labs.** At SnT’s two campuses, our researchers can take a walk on the moon at the LunaLab, build a nanosatellite, or help make autonomous vehicles even better
- **The right place for IMPACT. **SnT researchers engage in demand-driven projects. Through our Partnership Programme, we work on projects with more than 55 industry partners
- **Be** part of a multicultural family**. At SnT we have more than 60 nationalities. Throughout the year, we organise team-building events, networking activities and more

Find out more about us

**In Short...**
- Contract Type: Fixed Term Contract 11 Month (replacement maternity / parental leaves)
- Work Hours: Full Time 40.0 Hours per Week
- Location: Kirchberg
- Job Reference: UOL05738

**How to apply...**
Applications should include:

- Curriculum Vitae
- Cover letter

All qualified individuals are encouraged to apply.

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

**About the University of Luxembourg...** University of Luxembourg** is an **international research** university with a distinctly **multilingual** and **interdisciplinary** character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its “international outlook,” #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

Job Reference: UOL05738