Executive Assistant
il y a 1 semaine
**Organisation and department description**
Discover the pinnacle of global legal brilliance with our esteemed client, a leading law firm serving clients across the globe. Their specialized teams possess extensive expertise in Luxembourg's legal landscape, particularly excelling in critical areas such as corporate/M&A, investment funds, banking and finance, real estate, and cross-border tax planning.
Our client is seeking an Executive Assistant to efficiently manage daily office tasks for the Investment Funds team, supporting document production and fee earners. The role also involves ensuring overall efficiency in the Department, Office, and Firm.
**Job description**
**Your functions**
- Manage agendas, coordinate meetings, and handle logistics.
- Assist with documentation tasks, including scanning, printing, and filing.
- Prepare correspondence using document management software.
- Handle expense claims and coordinate team activities.
- Act as the main contact for matter administration, engagement letters, and billing support.
- Liaise with finance and compliance teams, and assist in AML/KYC processes.
- Coordinate travel planning and assist with flight bookings.
**Profile**
**Your profile**
- Minimum 5 years' experience in a similar role within a law firm.
- Fluent in both French and English; German knowledge is an asset.
- Proficient in Microsoft Office Suite.
- Proactive, organized, meticulous, enthusiastic, team player comfortable in an international entrepreneurial environment.
- Able to maintain confidentiality and discretion.
**Offer
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