Executive Assistant

il y a 4 jours

Luxembourg Source Up Temps plein

Do you want to work in an international law firm with over 30 offices worldwide?

Would you like to be part of a dynamic and enthusiastic team?

Would you like to join a firm that offers employees and partners the opportunity to play a key role in strengthening the office and presence within the Luxembourg market

**About the offer**

Permanent contract

Location : Luxembourg

Top 3 Key competencies:

- Organised
- Multitasking
- Fluent French/English

**About our client**
- Sector_ : Law Firm_
- Values_ : Collaboration_ | Networking | International Mindset
- Employees_ :_ Worldwide : 2000+

**Your missions**

As an Executive Assistant, you will:

- Provide high-level administrative and organisational support to Partners and legal teams
- Prepare and handle legal documentation and correspondence (including RCS filings)
- Support in paralegal tasks related to client onboarding, corporate formalities, and compliance coordination
- Assist in opening client files and gathering KYC/compliance documentation
- Coordinate business travel arrangements, meetings, and agendas
- Maintain internal databases and ensure timely updates of client records
- Liaise with clients and internal departments in a professional and confidential manner
- Assist with calendar management, expenses, and team logistics

**This position is a great opportunity to**:

- Join a dynamic, international work environment within a reputable law firm
- A supportive team culture and exposure to high-level legal matters
- Competitive compensation and benefits package

**Your ideal profile**
- Minimum of 4 years' experience as an Executive Assistant or Legal Assistant, ideally in a law firm or Big Four environment
- Fluent in French and English, both written and spoken
- Strong understanding of legal administrative processes,
- Experience with RCS filings and basic corporate formalities
- Excellent coordination and organizational skills, with the ability to prioritize and multitask
- Strong attention to detail, confidentiality, and professional demeanor
- Proficiency with MS Office and legal management systems
- Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
- Access to your test results to guide you to your best career choices
- Interview coaching session before the client meeting
- Consistent and fair recruitment process with respect, transparency and trust

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