Payroll & HR Administration Officer (M/F/x)

Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we're committed to leading that change, putting our people first, embracing new ways of thinking and integrating technology into our everyday work. Our business teams work hand-in-hand with our lawyers, Consultants and other specialist teams, and are ambitious, driven and leaders in their field.

With us, you will constantly be learning and growing. We invest in you by offering exceptional professional and personal development - providing training, mentoring and practical support. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional goals, recognising that those may look different for everyone.

We have a powerful commitment to diversity, equity and inclusion. We’re determined to play our part in advancing a workplace where progress is made by harnessing our differences - whatever defines you, we ask you to bring your whole self to work. What truly defines a career at Allen & Overy? We recruit the best and ask for the best of you. We provide challenge, support and a place for you to belong. And together we excel, working on meaningful projects of global significance.

**Department purpose**

The team implements the firm’s HR strategy and provides a first-class service to the business for all strategic and operational HR aspects, advises and is very close to its members. The team provides quality support services in the full range of HR functions such as recruitment, induction, learning and development, career progression, advice on collaboration, employee relations, reward, benefits, HR administration and payroll.

**Role purpose**

As a Payroll & HR Administration Officer you will provide administrative support for all the tasks related to payroll. Working under the direct supervision of the HR Manager, you will ensure pay is processed on time and accurately. You will also be in charge of any recording and follow up related to the personnel administration. You will be involved in specific local and global projects.

**Key relationships**
The HR team, the Finance department.
All levels of staff and lawyers.
The Finance department
Third party organisations (outsource supplier and various administrations)

**Key responsibilities**
- Preparation of employment contracts
- Record data and maintain the HR Information System up and various databases to date
- Organise medical examination meetings, manage affiliations to health insurance
- Input and process all aspects of the monthly payroll including and not limited to joiners, leavers and changes to terms and conditions (give instructions to fiduciary, control payslips, analyse and explain discrepancies)
- Deal with all payroll enquiries (overtime, reimbursements, etc.)
- Deal with all kind of absences (leave, sickness, exceptional leave, etc.)
- Liaise with the HR Business Partners and the HR team regarding individual payroll queries, work in close collaboration with the Finance department
- Ensure accurate payroll records and produce reports
- Review monthly payroll process
- Deal with requests from the outsource payroll provider, external administrations, internal and external auditors
- Assistance in the monitoring of compensation (salary review, bonus calculation, interest subsidies) and benefits
- Ad hoc projects required by the HR Manager

**Key requirements**
- You hold a Bachelor’s degree in a relevant field
- You have at least 3 years’ experience in an HR administrative and payroll role
- Proven track record in processing monthly payroll
- Highly numerate with exemplary attention to detail
- Highly organised and able to work under pressure and to tight deadlines
- You are fluent in both written and spoken English and French
- You have solid knowledge of the legal regulatory framework (Labour Law, Social Security, Tax).

**Who we are looking for**
- You are able to work with highly sensitive information in a confidential manner
- You are a team player, positive minded with excellent communication skills
- You are someone who think forward, plan ahead and anticipate needs or issues
- You are assertive and resistant to work in a challenging international environment