Associate - Company Secretary

**Your role**:
Provide to our clients with a corporate secretarial service within the framework of the Corporate Secretarial Services team.

**Essential Duties and responsibilities will include**:

- To manage a portfolio of clients to ensure client delivery as a key element.
- To meet delivery deadline for preparation of agendas, board packs, minutes and matters arising schedules.
- Organising and attendance at board meetings to ensure meetings are run in an efficient manner and are minuted accurately.
- To build positive relationships and add real value from both a client and governance perspective.
- To adhere to processes, procedures, and working practices.
- To work within a team as a team player to ensure client focus and to work with other offices to ensure delivery of key performance indicators.
- To collaboratively work together as a team to ‘problem solve’ any key items.
- Ensuring all required regulatory filings and registrations are made in a timely and accurate manner.
- Maintaining and updating of company statutory registers.
- Holding of Annual General Meetings and Extraordinary General Meetings.
- Deal with queries and requests, on a day-to-day basis from clients, auditors, and internal staff.
- To deal with any other responsibility reasonably assigned.
- To represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive, and dedicated to providing a superior service;
- Maintaining the accuracy and integrity of information related to Corporate Secretarial Services’ engagements.
- Liaising with relevant parties on various meeting related items; and
- Any other administrative tasks in the support of the Corporate Secretarial Services team in the servicing of Corporate Secretarial Services client relationships.

**Requirements**:
To perform this job successfully, an individual must be able to perform each essential duty to a high standard. The requirements listed below are representative of the knowledge, experience, skill, and/or ability required.
- A background in a similar field with minimum 2 years’ experience.
- Outstanding time management, organisational skills, oral/written communication skills, critical thinking and attention to detail are required.
- Excellent interpersonal skills and willingness to work independently and as part of a team.
- Must be able to work in a fast-paced environment.
- Strong MS Office Skills and experience of registre de comsmerce et des sociétés (“RCS”), any Board pack creation platform and Diligent platform are essential; and
- Demonstrate an ability to be highly organised and work to tight deadlines.

**Your Profile**:

- You (preferably) hold a degree in Law, Business, or equivalent experience.
- You have min. 2 years’ experience in a Corporate Secretarial role.
- You have a strong knowledge of Luxembourg corporate and fund regulations.
- You are highly organised, proactive, accurate and have a sense of responsibility and priority management.
- You can work independently in an environment under pressure and with tight deadlines; and
- You have strong English Language Skills (written and spoken); and
- You are proficient in MS Office (Word, Excel, Outlook)

**Our offer**:
You will be joining a team of highly skilled Corporate Secretarial Services officers where you will be seen as an important contributor.

Within our growing Group, we offer competitive remuneration and training adapted to your needs throughout your career. Working at Waystone means joining a friendly, dynamic, and multicultural team, within a flexible working schedule environment where work/life balance counts.