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Office Manager
il y a 3 semaines
**Your Job**
**Our Team**
You will join our Financial Services group and play a vital role to facilitate the smooth operation of the office. As part of our recent expansion, we will be moving to a new office which will be located close to the Luxembourg-city station. Expected move date is March / April 2026.
**What You Will Do**
- Welcoming our visitors and own of the office safety (access badge allocation and closely monitoring the process)
- Manage vendor relationships and contracts for office services such as but not limited to landlord, cleaning company, plant / flowers, fruit delivery, coffee machine vendor
- Handle incoming / outcoming mail : express and registered mail, contact with Post, organize express mail deliveries in Luxembourg (urgent notary documents for example) ensuring timely actions.
- Provide administrative support to employees upon request, enhance communication at the office by mastering multimedia support and prepare presentations.
- Support the Site Leader with travel organization and expense reports submission, as well as supporting office supplies inventory and transportation arrangements. Order and maintain Koch's merchandize items as necessary.
- Support new joiners by setting up their workspace, prepare the welcome package and support the onboarding plan organization with the hiring supervisor.
**Who You Are (Basic Qualifications)**
- Proven experience as an Office Manager
- Proficient in office software and communication tools
- Identifies problems and implements solutions
- Effective, proactive and timely communication.
- Self-driven attitude
- Fluency in English and French as a must, and any other language will be an asset
**What Will Put You Ahead**
- Demonstrated effective verbal, written and interpersonal communication skills.
- Ability to adapt to and quickly learn new systems
- Be solution oriented with the ability to respectfully challenge the status-quo
- Ability to organize and prioritize so to effectively manage multiple tasks.
- Act as one team on the field, sharing knowledge and supporting other team members.
- A creative mindset and approach to envision what it could be.
**Who We Are**
As a key Koch capability, Koch Global Financial Services S à r l delivers solutions spanning across technology, human resources, finance, project management, and other essential services our businesses require. Our employees have the opportunity to make a global impact as they work with colleagues in Europe, the Middle East, Asia and the Americas.
At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company. We seek to enable the best work environment that helps you and the business work together to produce superior results.
**What does the company offer**
- A culture that places top priority on integrity and compliance
- Encouragement to challenge the status quo and share knowledge
- Responsibilities and rewards based on contributions
- Career growth opportunities within a global company
- Training and life-long learning opportunities
- Competitive compensation and other benefits
- Flexible work hours
- Health insurance
- Meal vouchers
- New office in Q1 2026 based in central Luxembourg (Unicity, 23 rue de Hollerich, 1741 Luxembourg).
At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.
Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.
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