Administrative Assistant
il y a 1 semaine
The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.
The Faculty of Humanities, Education and Social Sciences (FHSE) at the University of Luxembourg brings together expertise from the humanities, linguistics, cognitive sciences, social and educational sciences.
People from across 20 disciplines are working within the Faculty. Along with the disciplinary approach a very ambitious interdisciplinary research culture has been developed. The faculty’s research and teaching focuses on social, economic, political and educational issues with the common goal of contributing to an inclusive, open and resourceful society.
**Your role**:
Working closely with the administrative team in place, the postholder will handle general secretarial tasks.
- Provision of services; e.g. purchase orders, follow-up and verifying invoices, travel
- Incoming and outgoing mail
- On-boarding and off-boarding of staff members
- Organisation of various events: conferences, meetings, visits, symposia
- Interfacing with central services and the Dean’s Office
- Tracking and monitoring budgets
- Follow-up of student contracts
- Booking rooms and service providers for events, including catering expenses
**Your profile**:
- At least 3 years professional experience in administration
- Knowledge of SAP and BI is an asset
- Business fluency in English plus at least one of the other working languages of the University (French and/or German)
- Good numerical skills and attention to detail
- Excellent communication skills, service oriented, team player
- Professional and collegial, reliable, can do attitude
**We offer**:
- Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
- A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
- A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs
**How to apply**:
- Applications should include:_
- Curriculum Vitae
- Cover letter
- General information:_
- Contract Type: Fixed Term Contract 24 Month
- Work Hours: 40.0 Hours per Week
- Location: Campus Belval
- Internal Title: Administrative assistant
- Job Reference: UOL07586
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