Executive Assistant, Whs International Operations
il y a 3 jours
**DESCRIPTION**:
Workplace Health and Safety team seeks an exceptionally bright, self-motivated and customer obsessed Executive Assistant to support two Directors in WHS International Operations organization, in our head office in Luxembourg.
As a community the EAs work together to deliver large scale events and to share workload when priorities demand additional support - commitment to teamwork is essential.
The role will be based in Luxembourg (LU).
Key job responsibilities
Proactively manage executive's complex calendars with attention to accuracy, detail, and allocation of time to promote productivity and recognize the need to re-prioritize as appropriate.
Travel coordination, domestic and international. Create detailed travel itineraries and coordinate with in-house travel agents to ensure smooth transitions between time zones; manage international travel processes including passport, visas, and any other applicable documentation.
Organize and manage meetings (may include setting agendas and driving follow-up of action items), off-sites, on-sites, and team-based social events, with associated budgets and logistics. International travel is required.
Process expense reports and invoices.
Act as liaison between the Director, their directs and associated teams.
Work in partnership with org leaders, functional business partners (e.g., Finance, HR) and other EAs to provide seamless support to the Directors and their teams.
Understand the business priorities and identify process improvements to create efficiency and scale for the Senior Leaders and their leadership teams.
Tracking and driving completion of key deliverables and follow-up on outstanding items.
Successfully complete critical aspects of deliverables with a hands-on approach, including drafting various documents and correspondence, and other tasks that facilitate the Directors ability to effectively lead their teams.
Support annual operational planning process, business planning and performance review cycles.
**BASIC QUALIFICATIONS**:
- A Bachelor degree or equivalent level of qualification in line with the European Qualifications Framework (EQF)
- Demonstrable experience in the key responsibilities of the role, as described above in the job posting.
- Extensive experience as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level.
- Experience with executive level calendar management, domestic or international travel coordination.
- Advanced MS Office knowledge (Word, Excel, Outlook, PowerPoint).
- High proficiency of English; open to other EU languages.
**PREFERRED QUALIFICATIONS**:
- Experience in a fast-paced, high-tech company working with leaders supporting Global Business and process driven environment would be beneficial.
-
Executive Assistant, WHS International Operations
il y a 2 semaines
Luxembourg, Luxembourg Amazon Temps plein 60.000 € - 90.000 € par anWorkplace Health and Safety team seeks an exceptionally bright, self-motivated and customer obsessed Executive Assistant to support two Directors in WHS International Operations organization, in our head office in Luxembourg.This role requires strong organizational skills with the ability to complete multiple tasks and projects quickly with little guidance,...
-
Executive Assistant, WHS International Operations
il y a 2 semaines
Luxembourg, Luxembourg Amazon Temps plein 40.000 € - 80.000 € par anDESCRIPTIONWorkplace Health and Safety team seeks an exceptionally bright, self-motivated and customer obsessed Executive Assistant to support two Directors in WHS International Operations organization, in our head office in Luxembourg. This role requires strong organizational skills with the ability to complete multiple tasks and projects quickly with...
-
Whs Manager
il y a 15 heures
Luxembourg Amazon Business EU Sarl Temps pleinBachelor’s degree, preferably in Health & Safety, Engineering, or related field - Knowledge of legal regulations as they relate to workplace health & safety - Experience in program or project management - Experience using data and metrics to determine and drive improvements - Experience owning program strategy, end to end delivery, and communicating...
-
Executive Assistant
il y a 1 semaine
Luxembourg Abiomis Temps plein**Executive Assistant - Environnement international, DEI** Notre client, une société d’investissements en fonds alternatifs, recherche une **Executive Assistant**afin de maintenir l’organisation interne de la société. **De renommée internationale** grâce à une présence dans de nombreux pays du monde entier, celle-ci se spécialise dans les fonds...
-
Whs Change Manager, Eu Whs Change Management
il y a 2 semaines
Luxembourg Amazon EU Sarl Temps pleinKnowledge of Excel (Pivot Tables, VLookUps) at an advanced level and SQL Speak, write, and read fluently in English Experience in program or project management Experience in stakeholder management, dealing with multiple stakeholders at varied levels of the organization Experience in leading large, cross functional projects Bachelor's degree in management,...
-
Rme-whs Project Manager, High Risk Operations
il y a 7 jours
Luxembourg Findel Airport Amazon Temps pleinDESCRIPTION The Regional Workplace Health & Safety (WHS) Manager, EU RME will provide direct support and partnership to one or more of the Europe Reliability & Maintenance Engineering pillars, which may include Europe Customer Fulfilment (EUCF), Amazon Logistics (EUAMZL), Amazon Transportation Services (EUATS) and Global Specialty Fulfilment & Retail...
-
Whs Change Manager, Eu Whs Change Management
il y a 2 semaines
Luxembourg Findel Airport Amazon.com Temps pleinDESCRIPTION At Amazon, we're working to be the most customer-centric company on earth, and we're seeking an experienced Health & Safety Professional to join our EU Workplace Health & Safety (WHS) Team as a WHS Change Manager. In this strategic role, you'll collaborate with WHS partners to review, validate, and implement projects across our operational...
-
Eu Operations HR Executive Assistant
il y a 7 jours
Luxembourg Amazon Europe Core Sarl Temps pleinAdvanced level English - Extensive experience providing support for senior level executives - Knowledge of Outlook (Advanced), Word (Advanced), PowerPoint (Intermediate), Excel (Intermediate) with a demonstrated ability to pick up new tools quickly - A strong aptitude for learning; is curious and asks effective questions - Ability to consistently exercise...
-
Executive Assistant
il y a 3 jours
Luxembourg, Luxembourg Amazon Temps pleinAre you a highly organized and proactive professional who thrives on enabling leadership success? Join our Alexa International Team and become the critical behind-the-scenes catalyst that empowers executive decision-making and organizational effectiveness.The Amazon Alexa International team seeks a driven, highly organized and proactive Executive Assistant...
-
Executive Assistant
il y a 3 jours
Luxembourg, Luxembourg Amazon Temps pleinAre you a highly organized and proactive professional who thrives on enabling leadership success? Join our Alexa International Team and become the critical behind-the-scenes catalyst that empowers executive decision-making and organizational effectiveness.The Amazon Alexa International team seeks a driven, highly organized and proactive Executive Assistant...
