Senior/principal Operational Assistant
il y a 1 jour
**This position is based at our Luxembourg headquarters and requires regular office presence. **The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The **EIB**, the European Union's bank, is seeking to recruit for its HR Directorate, Employee Relations Division (ER), Employee Relations Procedures Unit (ER-P), at its headquarters in Luxembourg** a Senior/Principal Operational Assistant**.
**This is a full-time temporary position at grade 2/3**
**The term of this contract will be 1 year; **_as this is a temporary replacement assignment, no extension or conversion of the contract is foreseen._**
**Panel interviews are anticipated for June**.
**Purpose**:
The Division is composed of two units and is responsible for legal matters within HR. More precisely, it is in charge of the legal procedures ran by HR (administrative review, Dignity at Work and disciplinary procedures), data protection matters within HR, social dialogue, the drafting/support in the drafting of HR rules and policies, providing legal support on HR matters within HR and Bank-wide.
The Senior/Principal Operational Assistant will execute a wide range of administrative duties in order to contribute to the smooth running of the Employee Relations Division.
The post requires good judgement, flexibility, autonomy and the ability to prioritise and handle several tasks simultaneously, while still exercising a high degree of precision. It also requires extreme sense of confidentiality due to the sensitivity of the information handled.
**Operating Network**:
The Division consists of 15 people. You will report to the Head of Division and you will co-operate very closely with HR lawyers and other assistants in the Division. You will also co-operate with colleagues from other teams in HR and with other teams within the Bank.
**Accountabilities**:
- Run the secretariat of all internal HR legal procedures handled by the Division, including:
- filling in the tables tracking the various procedures and ensuring that they are kept up to date, and
- assisting the legal experts responsible for internal HR procedures with the preparation of the legal documents in relation to the procedures.
- Prepare documents (including letters and administrative decisions), taking photocopies and handling various administrative requests in line with the Division's operational needs and in compliance with EIB's procedures.
- Coordinate the reporting process for the Division, sending reminders/requests to collect data, following up on timely reception, centralizing responses ensuring completeness of information.
- Cooperate with the other assistants in the Division and the Directorate and providing back-up as necessary.
**Qualifications**:
- Secondary level education, complemented with a 2-year certification in a relevant field (accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
- At least 5 years relevant experience within a HR/legal administrative function handling confidential and legal matters.
- Ability to maintain and ensure respect of confidentiality is a must.
- Excellent knowledge of the Bank’s standard computer tools, particularly GED and MS Office tools (Word, Excel, Powerpoint).
- Excellent command of English and French. Knowledge of other European Union languages would be an advantage.
**Competencies**:
- Find out more about EIB core competencies _here
-
Senior) Operational Assistant with Spanish or Portuguese Language
il y a 2 semaines
Luxembourg European Investment Bank Temps pleinThis position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The **EIB**, the European Union's bank, is seeking to recruit for its Legal Directorate (JU) - EU Operations Department...
-
Operational Assistant
il y a 3 jours
Luxembourg LHH Temps pleinOur client, an Investment Bank, is looking for its future **Operational Assistant.** This job offer is a temporary contract for 1 year. LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent...
-
Senior Operational Risk Officer
il y a 7 jours
Luxembourg Barclay Simpson Temps plein**Senior Operational Risk Officer**: - Luxembourg - € 80 000 - Job type: Permanent - Sector: Banking - Job reference: #39365 Our client is one of the oldest multi-business bank in the Grand Duchy. It currently operates in retail, private and corporate banking, as well as on major capital markets. As a major player in Luxembourg’s finance industry and...
-
Operational Assistant
il y a 2 semaines
Luxembourg LHH Temps pleinWe're seeking a proactive and detail-oriented individual to join our team in the role of Administrative Assistant. In this dynamic position, you'll play a crucial role in supporting our allocation processes and providing general administrative assistance. We are specialised in the employment of middle and top management and highly qualified professionals in...
-
(Senior) Administrative Assistant
il y a 5 jours
Luxembourg European Investment Fund Temps plein**EIF Posting**: The **European Investment Fund** **(EIF)** is seeking to recruit for its **Investment Office (IO) Directorate **at its headquarters in **Luxembourg, several (Senior) Administrative Assistant(s). **This is a full-time position at grade 1/2 for which the EIF offers a permanent contract. - _internal benchmark: (Senior) Administrative...
-
Senior Operational Risk Officer
il y a 2 semaines
Luxembourg Banque Internationale à Luxembourg (BIL) Temps pleinDescription Founded in 1856, Banque Internationale à Luxembourg is the oldest multi-business bank in the Grand Duchy. From its foundation, the BIL has always played an active role in the development of the Luxembourg economy. It currently operates in retail, private and corporate banking, as well as on major capital markets. Employing more than 2 000...
-
Administrative Assistant – Compliance
il y a 2 semaines
Luxembourg, Luxembourg Manpower Luxembourg S.A. Temps pleinClient Description: Manpower Luxembourg is recruiting for one of its clients, a prestigious international financial institution(Senior) Administrative Assistant – Compliance & Non-Financial Risk (M/F/X)Job Description: PurposeWithin the Risk Office Department, the (Senior) Administrative Assistant will provide high-level executive, administrative, and...
-
Senior Operational Risk Officer
il y a 2 semaines
Luxembourg NonStop Consulting Temps pleinIn a context of growth and regulatory updates, my client, a major Insurance company in Luxembourg is looking for a Senior Operational Risk Officer to join the Operational Risk team. **Context**: - Salary based on your profile and seniority under the Insurance Convention (attractive package and advantages). - Flexibility on Home Office: 2 days a week. -...
-
Business/operational Audit Manager, Assistant Vice
il y a 1 jour
Luxembourg State Street Temps pleinWho we are looking for State Street Bank International GmbH (SSBI) is looking for a Business/Operational Audit Manager, Assistant Vice President, for the support of our Corporate Audit Department with focus on financial services (e.g., fund administration and accounting, transfer agency, custody and depositary) who will be responsible for providing...
-
Operational Risk Manager
il y a 2 semaines
Luxembourg Findel Airport ING Temps pleinOperational Risk Manager Are you somebody who.: - treasures integrity - takes initiatives and commits to deliver - combines strong analytical, coordination & organization skills - has strong communication skills - is a well structured, autonomous, highly adaptative and flexible team player - is able to deal with cultural differences, conflicting interests,...
