Administrative Assistant
il y a 3 jours
**We are looking for an energetic and enthusiastic person to join our team in Luxembourg.**
**Office address: 4 Rue Lou Hemmer, L-1748 Senningerberg, Luxembourg.**
**Tasks**:
- Welcoming visitors, directing, and introducing them appropriately, ensure visitor comply with Company 's guidelines on access control systems.
- Making meeting arrangements; maintaining a list of visitors.
- Organizing and scheduling meetings and appointments upon request, managing calendars and agendas.
- Answering and screening phone calls, taking messages, and forwarding calls to the appropriate contacts.
- Corporate and administrative paperwork assistance to all Company's employees and management.
- Physical and electronic filing of documents.
- Dispatching administrative documents to Luxembourgish institutions and being mobile.
- Daily mail pick-up, sorting, and distribution.
- Performing administrative tasks set by the Business Manager.
- Supervising the Company's cleaning personnel, ensuring the office area is always kept in order, and making pertinent arrangements as needed.
- Assisting the team leader with arranging building maintenance works ( e.g., repairs, refurbishment, etc.).
- Ordering office supplies and stationery, maintaining inventory.
- Working with teams from other company’s office, including administration, management, finance, legal, production, logistics, etc.
- Assisting newcomers with administrative procedures in Luxembourg (e.g., registration at local commune, accommodation, infrastructure Company provides etc.).
- Corporate apartment management: resolving technical issues, tracking residency, coordinating organizational issues with landlords.
- Regular reporting and feedback to direct supervisor/Business Manager.
- Performing other tasks as may be assigned by Business Manager or management.
**We offer**:
- A strong team of experts within a constantly growing international company that employs 200+ people.
- Comfortable office space in Luxembourg: 4 Rue Lou Hemmer, L-1748 Senningerberg, Luxembourg.
- Competitive salary, medical insurance, snacks in the office.
- Autonomy and creativity in your area of responsibility. Open-minded management.
- Afterwork get-togethers.
**Required skills and competence**:
- At least one year of experience in the administration field.
- Completed secondary education, a University degree will be a plus.
- Fluency in French and English (written and speaking skills), fluency in German/Luxembourgish (speaking skills).
- Valid driving license, and a car.
**Language**:
- English, French and German or Luxembourgish? (required)
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