Administrative Expenses
il y a 7 jours
**Location**:
Luxembourg, Luxembourg
**Skills, knowledge, experience required**:
- Certified secondary-level education and a certificate or diploma of further studies in accounting/business administration (minimum 2 years) or equivalent proven experience related to administrative expenses (minimum 4 years);
- At least 2 years’ professional experience in accounting/administration in the area of administrative expenses;
- Experience with common enterprise resource planning (ERP) software;
- Fluency in English (B2 level or equivalent of the Common European Framework for Reference for Languages (CEFR)) in reading, writing, and speaking;
- Good knowledge of French (B1 level or equivalent) in reading, writing, and speaking.
**Desirable**:
- Experience related to administrative expenses in an international organization, specifically in the following areas:
- Reimbursement of staff expenses (travel and other) following internal procedures and travel policy;
- Control and execution of Accounts Payable and Accounts Receivable (validation, problem solving, and client service);
- Payments related to HR transactions;
- Experience in VAT recovery claims;
- Experience in Client servicing.
**Duties/role**:
- Controlling and approving Travel Expenses in line with the Bank’s Travel Policy and procedures;
- Providing help desk support to EIB travelers for queries regarding travel expense reimbursements;
- Controlling supplier invoices and providing assistance in the Procure to Pay process, as well as dealing with queries from suppliers and internal counterparties;
- Preparing KPI reports;
- Assisting in:
- Payment process of administrative expenses;
- VAT compliance process;
- Performing regular controls as laid down in the Directorate’s Internal Control Framework for the business areas Travel Expenses, Accounts Payable, Accounts Receivable, and VAT;
- Performing accounting, reporting, and reconciliation activities in the field of administrative expenses;
- Assisting in the production of financial reports.
VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575
Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań - Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,
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