Administrative Assistant
il y a 2 jours
Description **Help shape the future of intellectual property**. Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK and a major worldwide actor with an international group of 15 offices worldwide. The Administrative Assistant plays a key role in our Luxembourg office, providing administrative support to the operational teams, support in facilities management, as well as a professional reception service to internal and external clients. **Responsibilities**: **Reception & Facilities Management (35%)**: - Be responsible for all matters related to the welcoming of clients, visitors, and external suppliers in a friendly and professional demeanour. - Manage incoming phone calls, redirect to the appropriate individuals, and take messages, where necessary. - Coordinate all incoming and outgoing mail, registered or fast courier deliveries (local and worldwide) and other packages on behalf of the company. - Coordinate the booking of meeting rooms for internal and external meetings. - Monitor and maintain office supplies inventory and place orders for office supplies and/or equipment, whenever necessary. - Assist with building maintenance and coordinate building-related matters. - Manage the parking organisation of the office. **Administrative support to Operational teams (65%)**: - Provide administrative support to the Operational teams. - Prepare reports and all relevant documents for the Operational teams whenever needed. - Ensure that all relevant documents are saved in the company database and update the system, when required. - Assist with any other administrative tasks, if and when needed, based on the needs of the company and the workload. **Must-have requirements**: - Previous experience in a similar position is desirable. - Proficient in English and French. Any additional languages would be advantageous. - Professional and friendly attitude. - Excellent communication skills with internal and external stakeholders. - Exceptionally strong ownership and "can-do" attitude with a customer service oriented and operational mind-set. - Excellent time management and organisational skills. - Ability to manage high volumes of work efficiently and excellent attention to detail. - Good knowledge of MS Office (Word, Excel, PowerPoint, and Outlook). **We offer**: - Competitive salary dependant on experience - 28 days’ annual holiday, plus statutory holidays - Complementary health insurance and life insurance - Lunch vouchers - Flexible working hours - Training and development opportunities Languages English French Experience 2+ years
-
Assistant Administratif
il y a 2 jours
Luxembourg Axis Group Temps pleinRejoignez notre équipe en tant qu'assistant(e) administratif(ve) ! Dans le cadre de votre fonction, vous apportez un soutien administratif complet aux équipes internes de notre client, dans un environnement dynamique et collaboratif. Vous êtes une personne proactive et adaptable, vous êtes à l'aise avec les outils de bureautique et vous aimez la...
-
Administrative Assistant
il y a 1 semaine
Luxembourg Devire Temps pleinYour future company **Our Client is a global leader in automotive sector. We are looking to recruit an ideal person for Administrative Assistant position who will support Technical Center in Luxembourg.** **Requirements**: **Support the Management team with administrative tasks** Welcoming external visitors Travel booking for all the employees Office...
-
Purchasing Administrative Assistant
il y a 12 heures
Luxembourg Vallair Temps plein**Purchasing Administrative Assistant** The Purchasing Administrative Assistant will work closely with the Purchaser Administrative Officer to support the Purchasing team and s/he reports to the Administrative Director; **Responsibilities**: - Proceed to the management of purchase invoices according to the procedure in place. - Ensure the follow-up of the...
-
Administrative Assistant
il y a 4 jours
Luxembourg Global Jet Temps pleinFor more than 20 years, Global Jet Luxembourg, leading European company in aircraft management, is focused on providing a high quality of service to an exceptional clientele. We are looking for an Administrative Assistant in order to provide a support to the Engineering Department: - Document production : write, update, publish - Liaise with manufacturers...
-
Assistante Administrative Et Comptable
il y a 12 heures
Luxembourg adVeci Advisors Temps pleinÀ propos de l’entreprise : Notre client est une entreprise à taille humaine (env. 30 personnes) spécialisée dans le secteur automobile. Dans un environnement dynamique, cette société recherche une **Assistante Administrative et Comptable** pour épauler directement le CEO dans la gestion quotidienne de l’entreprise. Missions : En tant...
-
Administrative Assistants
il y a 12 heures
Luxembourg GSK STOCKMANN Temps pleinWe are looking for Administrative Assistants (M/F/d): **Responsibilities**: - supporting the legal business teams; - drafting, editing, compiling and finalising communications and documents including legal correspondence; - providing assistance in standard or legal translations; - liaising and organising filings, subscriptions and registers with...
-
Administrative Assistant
il y a 1 semaine
Luxembourg CSC (Corporation Service Company) Temps plein**Ready to change how business gets done? **_So are we. _** **Administrative Assistant** **Strassen, Luxembourg (On-site)** **Monday to Friday 8:00 a.m. to 5:00 p.m.** **There is limited sponsorship available for this position. Time on-site or time zone may be necessary based on business need.** We are seeking a dynamic Administrative Assistant to...
-
Assistante Administrative Et Juridique
il y a 1 semaine
Luxembourg Rubicon Accounting SARL Temps pleinDans le cadre du développement de notre activité, nous recherchons une **Assistante Administrative et Juridique** rigoureuse et organisée, souhaitant s’impliquer dans la gestion administrative et juridique d’un portefeuille diversifié d’une centaine de sociétés, principalement de type SOPARFI. **Vos missions : Support administratif et...
-
Assistant Administratif
il y a 12 heures
Luxembourg Delhaize Luxembourg Temps pleinDescription Vous souhaitez faire partie de l’aventure Delhaize Luxembourg et effectuer un travail varié et enthousiasmant ? Vous souhaitez vous intégrer dans une enseigne dynamique et en perpétuelle évolution ? Alors rejoignez notre Service Support qui serait heureux d’accueillir: **Administrative Assistant H/F CDI-Temps Plein (40h/semaine)** **En...
-
Administrative Assistant
il y a 1 semaine
Luxembourg Université du Luxembourg Temps pleinThe **University of Luxembourg** is an **international research** university with a distinctly **multilingual** and **interdisciplinary** character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the...
