Trainee Administrator

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. 

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. 

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. 

Trust: We're a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. 

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. 

You will deliver depositary services across a diverse range of fund structures, ensuring full compliance with the Alternative Investment Fund Managers Directive (AIFMD). This includes supervising the overall administration of the funds, safeguarding their assets, verifying ownership and maintaining records for other assets, as well as monitoring cash movements. Your responsibility is to make sure all depositary duties are carried out in line with applicable regulations and industry standards.

Main responsibilities

• Conduct daily monitoring of cash movements across client bank accounts.
• Ensure safekeeping of Alternative Investment Funds (AIF) assets and verify ownership both at acquisition and on an ongoing basis.
• Maintain an accurate and up-to-date register of client assets.
• Perform oversight checks on key processes, including valuation of shares, subscription and redemption, income distribution, investment restrictions and timely settlement
• Prepare detailed quarterly reports for clients, outlining activities and compliance with AIFMD requirements.
• Guarantee that internal procedures and controls remain aligned with applicable laws and stay informed on regulatory updates and industry standards.
• Continuously review and enhance depositary procedures, oversight programs, and checklists.

Knowledge, skills and experience

• Strong organizational and time management abilities, with an understanding of depositary processes. Capable of taking ownership of assigned tasks while recognizing issues that require escalation to the Manager.
• Professional demeanor with excellent interpersonal skills and the ability to address client needs effectively. Skilled in clear and appropriate communication tailored to the audience.
• High attention to detail and accuracy, ensuring diligent data collection and precise record-keeping.
• Problem-solving mindset, able to assess situations and identify alternative solutions to achieve objectives.
• Genuine interest in financial services and working within a regulated environment.
• Proactive approach, demonstrating initiative and accountability for managing client portfolios.

Competencies

• Accuracy & Attention to Detail – Maintains precision in all aspects of work.
• Analytical Thinking – Reviews processes and identifies discrepancies effectively.
• Time Management – Prioritizes tasks and meets deadlines consistently.
• Communication Skills – Communicates professionally and clearly with clients and colleagues.
• Collaboration & Teamwork – Works effectively within a team environment.
• Adaptability & Learning Agility – Responds well to change and regulatory updates.
• Initiative & Ownership – Takes responsibility for tasks and seeks opportunities to learn.
• Ethical Judgment & Integrity – Adheres to compliance standards and maintains confidentiality.

What this role offers

• The opportunity to work in a dynamic sector and, on interesting transactions.
• A professional environment which allows you to further develop your skills.
• A brand new office location in the Cloche d'Or business district.

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we're committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
  
  Equal Opportunities for Everyone

Please let us know if there's anything we can do to make the process easier for you. You can reach us at [email protected].

We're an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.