Receptionist and Administrative Assistant
il y a 6 jours
About Schroders
Schroders is a global investment manager which helps institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.
Our purpose is to provide excellent investment performance to our clients through active management. By serving clients, we serve wider society. Channelling capital into sustainable and durable businesses accelerates positive change in the world. Funding the future is a privilege: we use it wisely and responsibly.
We employ over 5000 talented people worldwide operating in 38 different locations across Europe, the Americas, Asia, Africa and the Middle East, close to the markets in which we invest and close to our clients.
Schroders has developed under stable ownership for over 200 years and long-term thinking governs our approach to investing, building client relationships and growing our business.
Who we're looking for
We are looking for someone who will be able to work as Receptionist while also performing Administrative Assistant tasks. The candidate will need to multitask, work autonomously, take responsibilities in a fast-paced environment and be resilient to stress. The candidate will have to work with external and internal visitors from our Headquarters in London but also with members of boards, coming from all over the world. The job requires high level of integrity & accountability as well as confidentiality. While working independently you will be a team player willing to take initiatives and responsibilities in a proactive manner.
The team
You will be joining a small team of two staff, located in the Reception area within a well-established wider Corporate Services department. You will be working in an international and fast paced environment.
What you'll do
Reception tasks:
Greet visitors and make them feel comfortable, both in person and over the phone
Register visitors, manage access cards and announce them appropriately
Answer and forward incoming phone calls, provide information or take messages when needed
Receive incoming post and distribute to all departments
Coordinate all outgoing post, registered and fast courier deliveries, local and worldwide
Organize taxi transportation when required
Organize food & beverage (with internal/external providers) for meetings when required
What you'll also do
Administrative support for Conducting Officers of the business:
Organise signatures of documents and ensure there is the adequate level of physical coverage amongst the Directors and Conducting Officers
Schedule meetings and update calendars for the Directors & Conducting Officers of the Company
Book travel arrangements for the Directors and coordinate the logistics, organise meetings, book meeting rooms, book food & beverage
Assist with organising training sessions
Submit expenses for External/Independent Directors of the boards, take care of recharges and process the invoices following the firm's rules
Provide cover when the Executive Secretary to the CEO/Country Head is out of office
Perform clerical duties such as filing/archiving, photocopying and, printing
Coordinate the activities run by the Social & Sport committee
The knowledge, experience and qualifications you need
High school diploma or equivalent
Proficiency in MS Office (MS Windows / Outlook / Teams)
2-3 years experience working in a similar role
Fluent in English, both spoken & written, French and/or German would be an asset
The knowledge, experience and qualifications that will help
Excellent verbal and written communication skills
Results oriented with a "can do" mindset
Strong multitasking and organisational skills
You have a great attention to details and ability to prioritise
What you'll be like
You will be the contact person for internal and external people
Flexible and able to work under pressure
Keen to improve processes
We recognise potential, whoever you are
Our purpose is to provide excellent investment performance to clients through active management. Diversity of thought facilitated by an inclusive culture will allow us to make better decisions and better achieve our purpose. This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer: you are welcome here regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background or any other protected characteristics.
We're a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.
We have around 6,000 people on six continents. And we've been around for over 200 years, but keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper.
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