Receptionist & Facilities Officer

We are looking for a part-time Receptionist & Facilities Officer to join our Facilities team.

You will report to the Facilities Manager and team up with another Receptionist and be part of a human-sized structure, with a pleasant and family environment.

**About us**

Jetfly is a shared business aviation company based in Luxembourg on behalf of 450 co-owners. Our fleet is composed of 65 Pilatus aircraft (PC-12 and PC-24). The Pilatus has come to exemplify the unique combination of Swiss engineering and dedicated craftsmanship, yielding a superior flight, passenger, and operator experience that is truly beyond comparison.

**Role**

The tasks that the Employee must carry out include:

- Answer and forward incoming phone calls, provide information or take messages when needed.
- Organize couriers, send normal and registered mail open post and forward on to relevant departments in a confidential and professional manner. Handling of deliveries and parcels.
- Deal with vendors and monitoring their work to ensure the correct service is being provided, i.e., cleaning services, vending machines, plant services, coffee services, etc.
- Maintain the reception area, keeping it tidy and presentable, including leaflets, newspapers, etc.
- Reception cover for visitors and deliveries and ensure that the office, meeting rooms and kitchens are clean and tidy.
- Monitor office stock levels for the kitchens, as well as stationary and ordering when necessary.
- Filling and emptying of dishwashers.
- Ensure that office equipment is in good working order, stationary is replenished, and all employee facilities are always clean and tidy.
- Maintain office security by following safety procedures and controlling access via the reception desk (issue visitor badges).
- Keep a record of office supply inventory and expenses.
- Other duties as assigned.

**Profile**
- You have very good interpersonal skills and excellent team spirit.
- You are autonomous, respective of deadlines and have a developed sense of customer service.
- You know how to multi-task and to be a problem solver.
- You are able to demonstrate discretion and professionalism in handling confidential and sensitive information.
- You have a first experience in welcoming client or as a receptionist.
- Fluency in French and good level of English.
- Knowledge of MS Office.