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Executive Assistant/project Manager
il y a 3 semaines
**Where your expertise is needed**:
AUTODOC is a technology company with a leading e-commerce platform for vehicle parts and accessories in Europe. Founded in 2008 in Berlin, we are now 5,000 people from 68 nationalities, collaborating to make mobility easy and sustainable. By placing technology at the core of everything we do, we manage to serve customers in 27 European countries in 23 languages. Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride
**What we’re looking for**:
**The Executive Assistant/Project Manager will report to the AUTODOC's SVP of Category Management and work closely with the VP of Pricing & Strategic Planning/Cost Control in order to support them on multiple administrative and managerial projects incl.**:
- Overhauling documentation and accounting processes for AUTODOC’s Legal Entity in Luxembourg (together with 3rd party payment provider: Grant Thornton LU and Legal Advisor: Molitor LU)
- Calendar management, travel management, and expenses for two executives + organizing team events
- Maintaining rigor around leadership meetings, weekly/monthly business reviews, action items, required documentation, and attendees - as well as following the main business KPIs to develop a deeper understanding for the business)
- Following up on critical initiatives and projects on behalf of the SVP
- Project: Evaluating and recommending trainings for the leadership team and wider team (jointly with HR)
- Project: Operationalizing a leadership and 360- people-performance-assessment process within Category Management (jointly with HR)
- Project: Improving the Head Count and Recruiting Process within Category Management (jointly with HR)
- Project: Business Writing - why it matters and how we get better at it as an organization (jointly with the HR Training department)
**Requirements**:
- **Highest **work standards and work ethics**
- ** 8+ years experience in working with VP/SVP executives**
- Bachelor’s/Master degree in a business function or similar
- **Fluent English** (one other major European language (FR, DE, IT, ES) and/or Russian/Ukrainian would be an advantage)
- Experience with basic accounting and/or Human Resources
- High customer obsession
- Intrinsically high ownership and taking action swiftly
- High work autonomy
- Learning agility, resilience
- Great negotiation skills
**Perks at work**:
- Competitive salaries based on your professional experience
- Fast growing international company with stable employment
- Annual vacation of 30 working days and 1 additional day off on your birthday
- Mental Wellbeing Program - the opportunity for free psychological counseling for you and your family members 24/7 hotline and online sessions
- Retail discounts of up to 75% on travel, technology, fashion and much more
- Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching
- Free English and German language classes
- Flexible working hours and hybrid work
- We celebrate diversity and are committed to building teams that represent a variety of backgrounds, perspectives and skills. All employment is decided on the basis of qualifications, merit and business need._
