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Executive Assistant
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Our client, an Investment Bank, is looking for its future** **Executive Assistant**.**
This job offer is a temporary **one-year contract** to cover an increase in activity. Our client is based in Kirchberg. You will benefit from an international working environment with a great sense of flexibility and trust.
LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement.
At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners
**Your Responsibilities**
- Provide executive assistance to the Head of Department including calendar management
- Provide administrative assistance to the Head of Divisions
- Liaise with Protocol, Facility Management, Budget officer and external service providers
- Organise and coordinate business trips/missions, including travel arrangements, administrative preparation and follow-up as well as preparation of required documentation and information
- Handle the process of onboarding, extending assignments and departure of consultants and internal joiners/leavers
- Process external training requests by : getting the approvals in the training form, initiating the vendor setup, initiating contract setup, requesting Procurement Opinion or Clearance
- Assist in the smooth and efficient note approval process, as well as the timely administration of on-call requests
- Assist the other Executive Assistants in the office-related logistics tasks: workspace management, supporting alignment with the new parking policy and taking care of the lockers data management in cooperation with Facility Management
- Identify and initiate improvements and developments of existing methods and processes
- Maintain relations with key external suppliers and contacts, and ensure effective communication and collaboration, this includes greeting clients and visitors as needed
- When required, ensure back up of other Executive Assistants during their absence to guarantee continuous business support
**Your profile**:
- You have **at least 5 years' experience** in an administrative support role, including at least 1 year in a personal assistant position
- You are able to work well under limited supervision
- You are proactive and take initiatives
- You have a thorough knowledge of the advanced functions of standard office tools, in particular Excel, Word, PowerPoint, Outlook, etc
- You are** fluent in English**. French language skills would be highly appreciated
To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact **Aurélia Michaux **as soon as possible - CONFIDENTIALITY ASSURED.
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