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Corporate Secretarial Service Coordinator
il y a 2 semaines
Coordinator Corporate Secretarial Services
CSC, Luxembourg
Full Time, Hybrid
**Opportunity**
You will have the opportunity to work and collaborate with some of the best minds in fund services. Together with your team of (Junior/Senior) Associates Fund, you will oversee a diverse range of administrative and financial responsibilities for our international fund clients, primarily operating in the Alternative Investment Fund sphere (Private Equity, Real Estate, Venture Capital, Debt, Infrastructure etc).
**Position
You will play a critical role in the success of our business. You will be managing a dynamic and fast-growing team of fund experts. On a typical day you will be working on a wide range of diverse and dynamic projects, including:
- Oversight and coordination of all client deliverables within your portfolio, according to the operating memoranda/SLA’s. Deliverables include, but are not limited to:
- Day-to-day legal and administration tasks for funds
- Review of, and drafting of, shareholder resolutions, EGM, AGM and board meetings
- Attending board meetings and preparing minutes thereafter
- Handling client portfolio including compliance, KYC and AML aspects
- Handling client communication on a day-to-day basis
- Incorporation of companies
- Ensuring maintenance of client data base
- Keeping the funds and related entities in legal good standing
- Guiding our clients through more complex legal issues
- Working closely with internal and external parties to ensure deadlines are met and quality is assured
- Be the face to the clients around feedback on business as usual, improvement ideas, knowledge sharing, escalated operational issues/concerns and various other client queries
- Prepare, review and coordinate internal senior management requests, reporting to senior management, KPI queries, staff time writing, payment of outstanding invoices and regular overall status updates on your portfolio of clients
- Actively recruiting, coaching and training staff on all required elements of the job
- Prepare and coordinate regular staff feedback and appraisal meetings
- Working closely together with the implementation and onboarding teams for document review and setup of new client entities
- Escalating and coordinating identified team/client needs and improvement points/ideas to consistently build and grow the fund services team in all aspects of the wordsParticipating as a core member of our team and helping us sustain our strong reputation as a leading provider in fund and corporate services
**Profile**
We are looking for individuals who:
- Have a Master degree in (corporate or funds) law or professional studies
- Have a minimum of 10 years of relevant working experience in the fund industry and at least 4 years of experience as people leader. Experience in a fund management environment or law firm will be considered as an asset
- Want to succeed, grow, be challenged, challenge others and show commitment and ownership
- Have strong communication skills and work well in a diverse team
- Have an open-minded, common sense and can-do attitude
- Are open to receiving feedback from, and providing feedback to, all involved internal parties to further improve and grow
- Are accurate, flexible, hands-on and deliver their best work when facing a tight deadline
- Are fluent in English, written and spoken. Any additional language is considered as an advantage
