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Director, Legal and Regulatory
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**Location**
Luxembourg - 26A Boulevard Royal
**Business - Real Estate**
**Brookfield Culture**
Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Role Overview
To lead the Company Secretarial team in Brookfield's Luxembourg office, responsible for European Real Estate portfolio companies and other fund investments. The position will report to the Managing Director, Legal and Regulatory in London and will work closely with the Legal and Finance teams in Luxembourg and London, the company managers and external stakeholders including notaries, legal advisors, banks etc.
Key Responsibilities:
Company secretarial and governance:
- Ensuring efficient day to day administration and operation of all companies managed by the Luxembourg office (full investment cycle - supporting with incorporations, restructurings, and liquidations)
- Planning of quarterly board meetings and other board meetings including but not limited to the approval of investment opportunities, and ensuring that they are held in a timely manner
- Preparing Board papers, understanding of matters to be discussed, attendance at Board meetings, and having strong minutes taking and drafting skills
- Drafting of internal financing documents (IFL, IBL, S115 contributions etc)
- Responsible for timely responses to audit queries and the organization of annual accounts approvals and filings together with other team members
- Producing structure charts and ensuring that the AML/KYC procedures are duly respected as well as taking care in responding to AML/KYC compliance queries from lenders, banks and other service providers
- Actively supporting Brookfield's investments and capital markets teams in the execution of individual or portfolio company transactions, e.g. acquisitions, disposals, financings etc.
- Reviewing accuracy of documents before presentation for signature to the Board or third parties
Organizational, management and support (including administrative tasks):
- Leading a small team with a strong focus on their growth and development through providing expert guidance, direction and training Work closely with and support the Vice President, Legal in the Luxembourg office in relation to transaction execution and to ensure consistency and accuracy of all documentation
- Ensuring effective communication and coordination with the legal and finance teams
- Ensuring exceptional data governance and document management including maintaining the document database and ensuring that all the books and records are kept organized and up to date Improve process of optimization and digitization by leveraging technology to enhance efficiency and accuracy, giving consideration to automation possibilities
- Support and contribute in enhancing best governance practices
Technical Skills / Requirements:
Education & Certificates
- Relevant professional qualifications (e.g., ICSA or law degree) are highly desirable
Professional Experience
- At least 10-12 years' professional experience in the company secretarial and governance space in Luxembourg, including transaction execution experience
- At least 4 years in a proven team managerial position
- Good knowledge and understanding of Luxembourg corporate Law, governance principles and practices
- Good knowledge and understanding of real estate holding structures and vehicles
- Fluency in English is mandatory, any other language will be an advantage
- Experience working with, coordinating and maintaining strong professional links with lawyers, auditors, notaries and service providers
Competencies & Attributes
- Strong organizational and communication skills
- Attention to detail
- Positive / hands-on and collaborative attitude and willingness to construct good working relationships with peers
- Flexibility and ability to handle pressure while ensuring timely response and delivery
- Excellent office skills (Excel, Word, Adobe, Outlook)
- Ability to identify and implement IT tools and systems to enhance efficiency for the Corporate Secretary function.
Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.
Job ID R2037343-4
