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Corporate Secretary
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The Role
- This team is the glue that hold this organisation together, and we are looking to find an individual to add to what is already a strong team, who can learn and grow within the company - with huge potential for development, and ably supported by colleagues, extensive training, and much more.
- We are looking for an individual with a curious and proactive mindset, who is excited about learning and asking why. We strive to have an environment where we do not fear failure, as failure helps us learn and improve.
- As a Corporate Secretary, you will work with very senior individuals across the firm, and will be exposed to a variety of tasks including:
- Day-to-day administration tasks for AIFM, funds and corporates
- Coordination to schedule meetings (boards, shareholders meetings and committees)
- Coordination the preparation and review of meeting minutes and related documents such as Board packs, minutes, notarial deeds, and agreements
- Coordination of jormalities (power of attorney, Managers/Directors change, apostilles)
- Coordination of incorporation, administration, and liquidation of companies including handling all kinds of corporate events
- Coordination of timely f iling of periodic company documentation
- Monitoring the legal good standing (RCSL/ RBE) of funds and related entities
- Supervising maintainance of accurate legal records and internal datab ases
- Implementing processes or systems to help ensure best practice management of the organisation or compliance with legislation
- Communicating with external professionals involved in corporate governance for AIFM, funds and corporates
We believe this represents an excellent opportunity for an enthusiastic, hard-working professional to develop their career and build up experience in a demanding but rewarding environment.
Ideally you will have the following
- Degree educated (a degree in Law would be an advantage) or equivalent
- Minimum of 5 years of relevant working experience, not necessarily in a company secretary role, but within the Luxembourg fund industry (working with alternative investment funds would be considered as advantage)
- A good knowledge of the fund environment (regulated /unregulated)
- Strong Excel / PowerPoint / Word skills and an ability to quickly grasp new software skills quickly
We are looking for people who demonstrate the following characteristics
- Strong levels of attention to detail
- Like to take initiative, are curious and a have a desire to learn
- Challenge the status quo, ask why
- Team player, strong team mindset and a high degree of flexibility
- Self-Starter, proactive, manage busy deadlines
- Have a confident approach and ability to communicate with clients and colleagues
- Fluency in English is an requirement
- Have an international mindset
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