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Receptionist and Workplace Assistant
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Location
- Luxembourg
- Employment Type
- Permanent
- Department
- Admin
- Description
**Who are we looking for?**
Carne is on the look out for an enthusiastic Administration professional to join our Luxembourg office as a receptionist / Administrative Assistant. This is an exciting people facing role and an opportunity to join a growing company.
**What are the minimum requirements for the role?**
- 1-2 years’ experience working in a Receptionist / Administrative Assistant role in a corporate environment
- Fluency in English and French
- Proficient with Microsoft Office package
**What is your role and responsibilities?**
- Greeting and assisting clients, visitors and staff.
- Make sure colleagues who have arranged meetings with clients are informed as soon as their client arrives.
- Ensure clients have a pleasant experience when visiting Carne
- Answering incoming calls, redirecting calls and taking messages.
- Managing incoming and outgoing post. Ensure the Workplace Assistant arranges for post to be logged, stamped and distributed accordingly.
- Organising couriers & taxis.
- Arrange set up of meeting rooms and clear up afterwards, order tea / coffee for visitors. These tasks are usually the responsibility of the Workplace Assistant, and the Receptionist should help when required and provide direction.
- Ensure reception is tidy, and make sure cleaning resources perform their duties.
- Support two senior Executives based in the Luxembourg office with administration to include diary management, filing & general PA services.
- Managing meeting room calendars and meeting room booking system
- Ensure that the reception is covered during peak times, or when an important meeting is due to start or finish (flexible lunch hour to be availed of)
- Assist Office & Workplace Experience Manager with ordering general office supplies when required.
**What competencies do you require?**
- Excellent organisational skills
- Ability to prioritise competing demands
- Exceptionally strong ownership and "can-do" attitude with a customer service oriented and operational mindset
- Ability to work in a fast-paced expanding and changing work environment
**Who is Carne Group?**
Carne Group has established itself in the funds industry with $1tn in AUM supported by 650+ staff and four regulated management companies. Together with a large team of industry specialists, Carne serves more than 550+ traditional and alternative asset management clients from key fund jurisdictions and financial hubs including Ireland, Luxembourg, Zurich, Lisbon, London, New York and the Cayman and Channel Islands.
Excellence and innovation are central to Carne’s work and we are committed to attracting and retaining the best talent to deliver an unrivalled service to our clients. Whilst working with Carne, you will be provided with opportunities to develop your skills and experience by working in a dynamic, innovative, and multicultural environment where exciting careers are built.
