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**About Ashurst**
Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth. Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporate.
Following a successful entrance into the market, our Luxembourg office is rapidly expanding. Our lawyers advise on all types of domestic and cross-border projects, from local matters to pivotal international transactions.
Our people are our greatest asset. We bring together lawyers of the highest calibre with the technical knowledge, industry experience and regional know-how to provide the incisive advice our clients need. How we share our knowledge across our business, and with our clients, is critical in delivering value to our clients.
**Role overview**
Part of our approach involves finding new ways to deliver value through our services. Our business services teams are behind many of these initiatives and play a key role in supporting our business and our lawyers.
The Team Executive / Legal Secretary role embraces a team working approach and provides efficient and diverse administrative, organisational and document support to all practice areas within the office.
**Main responsibilities**
General administrative support
- Creating, amending and proofreading documents from various formats including legal documents, PowerPoint presentations, pitches, CVs, comparisons and filing appropriately;
- RCS recording and filling;
- Assisting with various ad-hoc projects.
Organisation
- Answering calls, passing these on promptly and assisting with queries where possible;
- Arranging conference or video calls;
- Processing and submitting expense claims and other administrative tasks (such as engagement letters, membership, learning records);
- Photocopying, scanning, printing or binding documents;
- Arranging travel requirements;
- Liaising with resources to resolve problems or issues on behalf of lawyers.
Billing Assistance
- Assisting with the monthly billing process: printing off reports and draft or finalised bills;
- Creating or amending written or dictated bill narratives;
- Assisting with client file opening and related processes.
Business Development
- Updating records and contact details, including creating and adding diary or file notes;
- Carry out research where helpful for pitches, marketing, events, briefing packs;
- Assisting with the coordination of small client events.
**Essential skills and experience**
Experience
- At least 3 to 4 years of relevant experience, ideally gained in a law firm or a professional firm.
**Qualifications**:
- Fluency in both French and English;
- Good level of technical ability in Microsoft Office, including Word, Excel and PowerPoint.
**Skills**:
- "Can do" approach and strong organisational skills: able to plan and prioritise effectively in order to deliver high volume work or tasks to demanding deadlines;
- Demonstrates initiative and strong client focus, with a willingness to take ownership of tasks or provide solutions to issues that arise;
- Good communication skills, both written and spoken, and able to liaise across all areas within the firm;
- Methodical approach, with high levels of attention to detail, providing work that is quality checked and complete.
- Team player, able to work well with others to achieve departmental or task specific goals.
