Corporate Services

Il y a 6 mois


Luxembourg SOFITEX Temps plein

Description de l'entreprise

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Description de l'offre

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a

**Corporate Services - Executive Assistant (M/F)**

This is an Executive Assistant position to back-up and work in close cooperation and supervision of the Executive Assistants in the directorate.

The tasks are:

- Provide assistance to the Director General and Department Heads including calendar management communicating with internal and external counterparties and acting as a delegate where appropriate in workflows and administrative processes
- Manage the DG & Department Heads' agenda efficiently so as to optimise time allocation, co-ordinate arrangements for appointments and resolve conflicting demands
- Organise and coordinate business trips/missions, including travel arrangements in PSFT, administrative preparation and follow-up as well as preparation of required documentation and information;
- Process external training requests by getting the approvals in the training form, initiating the vendor setup if needed, initiating contract setup if needed, requesting Procurement Opinion or Clearance (if needed), creation of requisitions in PSFT Financials. Liaise with the relevant teams and the vendor in relation to these tasks
- Assist the other Executive Assistants in the Directorate in the office-related logistics tasks: workspace management, implementing the new parking policy and taking care of the lockers data management in cooperation with Facility Management
- Initiate and follow up on operational workflows on behalf of the DG and Heads of Department, so as to ensure (i) proper implementation of decisions and (ii) respect of procedures and deadlines
- Identify and initiate improvements and developments of existing methods and processes
- Organise, update and maintain appropriate filing of electronic (notably in GED and MS Teams) and paper documentation, as well as ensure data quality, to enable easy access and retrieval
- Maintain relations with key external suppliers and contacts, and ensure effective communication and collaboration, this includes greeting clients and visitors as needed
- Liaise with other Executive Assistants, GCS Coordination concerning various issues (e.g. staffing, consultants, organisation, processes & procedures, budget, etc.) with the utmost discretion, especially when handling issues of confidential or sensitive nature
- Ensure back up of other Executive Assistants during their absence to guarantee continuous business support

Profil recherché

Typical qualifications
- Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field
- ** At least 5 years' experience in an administrative support role, including at least 1 year in a personal assistant position**
- **Fluent in English. French language skills would be highly appreciated**
- Thorough knowledge of advanced functions of the standard office tools, notably Excel, Word, PowerPoint, Outlook etc
- Ability to work well under limited supervision
- Flexible and able to prioritise and handle several tasks simultaneously

This is an opportunity for a 2-month mission + several extensions, to start asap.

**Salary: 4250 or 5000€ gross, depending on experience



  • Luxembourg Arendt Investor Services Temps plein

    Arendt Investor Services, which is part of Arendt & Medernach, the largest law firm in Luxembourg, is regulated by the Luxembourg supervisory authority of the financial sector (CSSF - Commission de Surveillance du Secteur Financier) and operates under the status of Specialised Professional of Financial Sector (“PFS”). Arendt Investor Services offers a...

  • Senior Officer

    Il y a 6 mois


    Luxembourg Arendt Investor Services Temps plein

    Arendt Investor Services is the investor services’ arm of Arendt. We help clients to efficiently run the operational side of their business, bringing peace of mind to investor services. Equipped with the latest technology, our 300-strong team provides clients with an integrated suite of fund and corporate services, delivered to the highest market...

  • Senior Officer

    Il y a 7 mois


    Luxembourg Arendt Investor Services Temps plein

    **Senior Officer - Corporate Services - German Speaker**: Arendt Investor Services, which is part of Arendt & Medernach, the largest law firm in Luxembourg, is regulated by the Luxembourg supervisory authority (CSSF - Commission de Surveillance du Secteur Financier) and operates under the status of Professional of Financial Sector (“PSF”). Arendt...

  • Junior Officer

    Il y a 8 mois


    Luxembourg Arendt Investor Services Temps plein

    Arendt Investor Services, which is part of Arendt & Medernach, the largest law firm in Luxembourg, is regulated by the Luxembourg supervisory authority (CSSF - Commission de Surveillance du Secteur Financier) and operates under the status of Professional of Financial Sector (“PSF”). Arendt Investor Services offers a wide range of services, such as...

  • Senior Officer

    Il y a 7 mois


    Luxembourg Arendt Investor Services Temps plein

    Arendt Investor Services, which is part of Arendt & Medernach, the largest law firm in Luxembourg, is regulated by the Luxembourg supervisory authority (CSSF - Commission de Surveillance du Secteur Financier) and operates under the status of Professional of Financial Sector (“PSF”). Arendt Investor Services offers a wide range of services, such as...

  • Senior Officer

    Il y a 7 mois


    Luxembourg Arendt Investor Services Temps plein

    Arendt Investor Services, which is part of Arendt & Medernach, the largest law firm in Luxembourg, is regulated by the Luxembourg supervisory authority (CSSF - Commission de Surveillance du Secteur Financier) and operates under the status of Professional of Financial Sector (“PSF”). Arendt Investor Services offers a wide range of services, such as...


  • Luxembourg Initium Corporate Services SA Temps plein

    Initium Corporate Services a été créée il y a 10 ans avec l’ambition de devenir une boutique spécialisée en matière d’expertise comptable et fiscale. Nous faisons aujourd’hui partie d’un réseau international présent dans une centaine de pays. Nous avons réussi à gagner la confiance d’une prestigieuse clientèle nationale et...


  • Luxembourg JTC Group Temps plein

    **ROLE OVERVIEW** **PURPOSE OF JOB** In order to reinforce our dynamic and growing Corporate Services Team, we are currently looking for a Corporate Senior Administrator. **MAIN DUTIES AND RESPONSIBILITIES** - Provide a full range of corporate services for an extensive and diversified portfolio of clients in the Real Estate and Private Equity industry. -...


  • Luxembourg EFA Temps plein

    For its Corporate Services department in Luxembourg, efa is looking to recruit a **Corporate Services Manager** **Responsibilities and duties**: - Coordinate, prepare and attend board and shareholders’ meetings - Draft board and shareholder resolutions/minutes - Maintain administrative and legal records - Ensure the safekeeping of official documents and...

  • Corporate Service Specialist

    il y a 4 semaines


    Luxembourg City Greenfield S.à r.l. Temps plein

    A comprehensive opportunity awaits a Corporate Service Specialist at Greenfield S.à r.l., a leading Luxembourg-based Recruitment and Executive Search Consultancy. This organization offers a one-stop-shop experience to clients, providing investment fund, corporate, and asset management services with a focus on SOPARFI structures.Key Responsibilities:As a...


  • Luxembourg Avega Temps plein

    **Your mission**: Administrative and Legal Formalities: - Manage and ensure the completion of administrative and legal formalities, including answering client inquiries related to written resolutions and the filing of documents - Draft and prepare internal and external legal documents such as board resolutions, loan agreements, and proxies Meeting...


  • Luxembourg UBS Luxembourg Temps plein

    **Corporate Services Specialist**: Job Reference #296989BR **Your role** Are you a motivated self-starter? Do you want to learn more about investment fund business and regulations? We’re looking for someone like that who can assist the team to: - Manage day-to-day corporate secretarial and domiciliation matters, governance and administrative aspects of...

  • Corporate Officer

    Il y a 2 mois


    Luxembourg ATOZ Services Temps plein

    **About us**: ATOZ is a high-end independent advisory firm offering a comprehensive and integrated range of tax and financial advisory services. We are a firm of seasoned partners and hand-picked professionals and. our team has in-depth experience in advising on and delivering solutions for sophisticated local and global players. Through TAXAND, ATOZ has...


  • Luxembourg Arendt Investor Services Temps plein

    Arendt Investor Services, which is part of Arendt & Medernach, the largest law firm in Luxembourg, is regulated by the Luxembourg supervisory authority of the financial sector (CSSF - Commission de Surveillance du Secteur Financier) and operates under the status of Specialised Professional of Financial Sector (“PFS”). Arendt Investor Services offers a...


  • Luxembourg KPMG Temps plein

    **Find your purpose at KPMG Luxembourg** We see a world of opportunity. From uncovering ways to digitalize, to enabling new sectors to take off, to building sustainability and resilience into economies, we know insights reveal new opportunities for all. We are diverse and dedicated problem solvers, part of the worldwide network of high-quality audit, tax...

  • Manager Legal

    Il y a 3 mois


    Luxembourg CSC (Corporation Service Company) Temps plein

    **Manager Legal & Corporate Services** **Location: Luxembourg** **Vacancy Type: Permanent, Full -Time As a Manager Legal & Corporate Services at Intertrust you have the opportunity to lead a dynamic team of passionate and talented people. Your responsibilities as a core member of the team will be incredibly diverse and include strategy, structuring and...


  • Luxembourg UBS Temps plein

    Luxembourg - Business management, administration and support, Product Management and Development - Global Wealth Management **Job Reference #** - 289699BR **City** - Luxembourg **Job Type** - Full Time **Your role** - Are you a motivated self-starter? Do you want to learn more about investment fund business and regulations? - We’re looking for someone...


  • Luxembourg UBS Temps plein

    Luxembourg - Business management, administration and support, Product Management and Development - Global Wealth Management **Job Reference #** - 296989BR **City** - Luxembourg **Job Type** - Full Time **Your role** - Are you a motivated self-starter? Do you want to learn more about investment fund business and regulations? - We’re looking for someone...

  • Corporate Services Officer

    il y a 2 semaines


    Luxembourg City Greenfield S.à r.l. Temps plein

    Role OverviewWe are seeking a highly skilled Corporate Services Officer to join our team in Luxembourg. As a key member of our corporate management team, you will play a vital role in the administration of client entities.


  • Luxembourg Arendt Investor Services Temps plein

    **Corporate Support Officer**: Arendt Investor Services, which is part of Arendt & Medernach, the largest law firm in Luxembourg, is regulated by the Luxembourg supervisory authority (CSSF - Commission de Surveillance du Secteur Financier) and operates under the status of Professional of Financial Sector (“PSF”). Arendt Investor Services offers a wide...