Specialist Aquarius Material Representative
il y a 2 semaines
TASK RESPONSIBILITIES:
**Inventory Management and Outstation stock**:
- Align material strategy with Nominated Person's goals.
- Analyze and support material needs for Fleet Initial Provisioning, new aircraft phase-in, and Maintenance.
- Ensure optimal balance between part availability and stock value in Parts inventory.
- Ensure material availability at specific outstations, handling part transfers from main stock to station stock according to Airline Strategy.
- Plan long-term for time-controlled components, suggesting investments when needed.
- Manage material requirements from Engineering (SRM, SB, EDR, SL, ERM, SDR, AD).
- Monitor and process requisitions for stock resupply, including reorder, scrap, and tooling requirements; implement proactive reports to prevent low and zero stock situations.
- Assist with inventory reconciliations, recounts, and shelf life reviews for the Material Control team.
- Maintain P/N Master info and interchangeability per documentation or in collaboration with Engineering.
**General Order Administration**:
- Manage end-to-end procurement workflow for fleet supplies, consumables, and rotables.
- Oversee repair process from creation to delivery, including shipment, quote, invoice, and warranty discussions.
- Ensure orders adhere to approved sources, handle pending invoices, and support in resolving discrepancies with vendors, regularly reviewing quarantined parts.
- Review warranty claim status, identifying eligible orders for Removal/Reinstallation/Labor, Shipping costs, and required materials.
- Manage end-to-end warranty workflow, including creation, compilation, follow-up, credit note review, and communication with accounting. Resolve discrepancies related to warranty orders with vendors
- Provide solutions (purchase, loan, or exchange) for AOG due to material absence.
- Organize part transport at any station, analyzing options for optimal support.
- Coordinate AOG material requirements with the Nominated Person and regularly review open loans/exchange transactions.
**Vendor Performance**:
- Centralize communication with vendors, handling warranty cases, discrepancies, and monitoring performance. Contact relevant persons/departments when required.
- Follow up on open purchase and repair orders, ensuring stock availability for operations.
- Maintain MRO system with up-to-date order status and contact details.
ESSENTIAL REQUIREMENTS FOR THE POSITION:
- Master or Bachelor degree in Engineering or equivalent operational experience.
- Excellent communication, writing, creative, critical thinking and problem solving skills;
- Customer oriented;
- Ability to meet tight deadlines and to adapt to a rapidly changing environment;
- Ability to work individually as well as working in a team;
- Ability to take initiatives and set priorities;
- Methodical and organized way of working with attention to detail;
- Experience in aviation industry and/or maintenance is required;
- Fluency in written and spoken English, any additional language will be considered an asset;
- Good computer skills with proficiencies in Microsoft Office in a Windows environment (Excel, Word, Powerpoint, etc...).
WORKING CONDITIONS:
- Permanent full-time position based in our HQ in Luxembourg.
- The position demands a regular presence in the office and requires vacation and other absences to be planned to avoid conflicting with service needs. Flexibility is needed with working hours.
- Occasional travel may be required.
- A Certificate of good conduct (Casier judiciaire, Polizeiliches Führungszeugnis) will be required in case of positive selection
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