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Area Europe Executive Assistant

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Luxembourg FERRERO Temps plein

**Job Location: Luxembourg**:
**Company description**:
Ferrero is a family-owned company with a truly progressive and global outlook and iconic brands such as Nutella®, Tic Tac®, Ferrero Rocher®, Raffaello®, Kinder Bueno® and Kinder Surprise®. As the love for our brands continues to grow, so too does our global reach. Represented in more than 50 countries, with products sold in more than 170, the Ferrero Group is loved by generations around the world. The secret to our global success? 38,767 dedicated employees who celebrate care and quality to craft a business, careers and brands we are proud of. Join us, and you could be one of them.

**Diversity Statement**:
Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all of our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey at Ferrero. The diversity of our talents is what makes our work environment multicultural, innovative and highly rewarding.

**About the Role**:
For our Ferrero Luxembourg Headquarters we are looking for an **Area Europe Executive Assistant **to join the Area Europe team led by the** CBO Europe Mr. Giuseppe D’Angelo**.

**Main Responsibilities**:
Thanks to your adeptness in** SAP ARIBA Purchase Request (PR)/Purchase Orders (PO) creation**, you will play an important role in ensuring the seamless flow of project-related processes. Your responsibilities include the **creation of PRs** based on information received from Project Requestors, **effective communication** of relevant PR/PO details to stakeholders, and consistent follow-ups on Service Receipts (SR) sheets for PO.

Your **meticulous record-keeping** in maintaining up-to-date SAP Excel sheets and the organization of PR/PO information in **Outlook and Windows Explorer** will be essential for efficient workflow and accurate accruals at year-end.

You will also take charge of ensuring that the team is well-versed in system functionalities and issue resolution, covering areas such as the** travel system, expenses system, and SAP PR/PO creation**. As a member of the team, you will contribute to** maintaining various communication channels**, including the Area Europe Teams channel, Viva Engage (formerly Yammer), and you will also** collect and manage the information about the Area Marketing Manager** holidays and presence / absence. Keeping the various company platforms updated with relevant information, user access details, and team member lists, you will give your contribution in enhancing team collaboration and efficiency.

Beyond your core responsibilities, you will provide **valuable support to the team **in various capacities, ranging from** travel expenses** and requests to handling ad-hoc tasks like** DHL creation, stationary, and managing holiday records**. Your readiness to **cover for the CBO Executive assistant during their absence** and to support the Media Procurement team underscores the breadth and significance of your role in contributing to the team's overall success.

**Who we are looking for**:
Thanks to your **experience on project coordination and stakeholder communication**, you will be able to demonstrate your** strong organizational skills** by highlighting your ability to maintain meticulous records such as keeping SAP Excel sheets up-to-date, and effectively organizing PR/PO information in Outlook and Windows Explorer.

You will contribute to a **collaborative team environment** thanks to your flexibility, willingness to provide ad-hoc support and capability to train and support team members.

Finally, your readiness to cover for the CBO Executive assistant during their absence and** provide support to the Media Procurement team** adds an important aspect to your role, making you a contributive element to the team.

**How to be successful in the role and at Ferrero**:
Consumers, quality and care are at the heart of everything we do. So, to be successful at Ferrero, you’ll need to be just as consumer and product centric as we are - dedicated to crafting brilliant results for consumers around the world.

**Requisition ID**

62291

**Job function**

General Management

**Country**

Luxembourg

**City**

Luxembourg

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