Office Administrator
il y a 4 semaines
At M&G our purpose is to help people manage and grow their savings and investments, responsibly. As a business, we are continuing to take steps towards a sustainable future, delivering better long-term solutions for our customers and clients and identifying new opportunities to make a positive impact for our environment and communities. To help us achieve our vision we’re looking for exceptional people who live our values of care and integrity and who can inspire others; embrace change; deliver results and keep it simple.
We will consider flexible working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectively deliver in your role.
The Role:
M&G are looking for an Office Administrator to join the Office Management team in Luxembourg. You will be working in a multicultural work environment and will be part of our team who provide local support as well as link in with a global network of colleagues to keep our business moving forward. This junior position could be for you if you are willing to learn, have a good sense of humour, enjoy open interaction with people, are interested in being part of a collaborative Team, enjoy Team spirit and at the same time are able to work in an independent, precise, and responsible manner.
Key Responsibilities for this role:
- Reception and general administration_
- Providing general support to the Office Manager and Assistant Manager in all areas where required
- Provides reception cover
- Serves visitors by greeting them with a smile, welcoming, and directing them appropriately
- Assists with preparation of meeting rooms and that all equipment is operational in the rooms
- Supports continuity among work teams by providing support where needed and permitted
- Ad hoc duties as and when they arise
- Procurement of goods and services
- To assist team with locally provided HR support
- Processing of travel bookings
- Processing of expense claims
- To be able to assist in office with minor IT matters
- Event organisation
Key Knowledge, Skills & Experience:
- Willing to learn new skills
- Ability to multitask and reprioritise
- Strong organisation/planning skills
- Excellent attention to detail
- Written & verbal communication skills
- Very good command of the English language. German, French & Luxembourgish a plus
- Welcoming reception skills
- Ability to build strong relationships internally and externally, and comfortable working with other offices in different locations.
- Dynamic, problem-solving oriented with a high level of integrity
Key Work Level Accountabilities:
Colleague:
- Accountable for delivering a quality service and product to customers and stakeholders
- Focuses on quality of delivery to achieve clear outputs within guidelines and precedent
- Runs the organisation's processes and systems following pre-defined procedures
- Adapts to change, responds with initiative and make suggestions for improvements to own work and processes
Work Level: Colleague
Recruiter Name: Suzie Threlfall
Closing Date: 23rd July 2023
We have a diverse workforce and an inclusive culture at M&G plc, underpinned by our policies and our employee-led networks who provide networking opportunities, advice and support for the diverse communities our colleagues represent. Regardless of gender, ethnicity, age, sexual orientation, nationality or disability we are looking to attract, promote and retain exceptional people. We also welcome those who take part in military service and those returning from career breaks.
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