Chief Executive/Deputy Chief Executive

il y a 4 semaines

Luxembourg Sofitex Talent Recruitment Temps plein

LE POSTE :


For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a :

Chief Executive/Deputy Chief Executive - Administrative Assistant (M/F)

Purpose

To assist the necessary business and provide administrative follow-up of the activities of the Audit and Institutional Affairs Division and the Head of Corporate Relations. This includes oversight of key workflows and committees, management of calendars and events, and team and personal assistance, as necessary.

Operating network

Whilst the role provides administrative support to both the Head of Audit and Institutional Affairs Division and the Head of Corporate Relations, the incumbent reports to the Head of Audit and Institutional Affairs Division. Nevertheless, (s)he will work under the supervision of both the Head of Audit and Institutional Affairs Division and the Head of Corporate Relations.

Responsibilities

The successful candidate will perform general secretarial duties and administrative tasks. The successful candidate will have the following responsibilities:

• Organise, coordinate and provide logistical support concerning meetings, conferences, and events;

• Organise business trips and prepare the relevant expense reports;

• Handle incoming and outgoing documents ensuring appropriate follow up and respect of deadlines;

• Follow regular meetings/committees and prepare related documentation;

• Monitor incoming/outgoing requests so that they are successfully carried out in a timely manner;

• If necessary, follow regular meetings/committees and prepare related documentation;

• Drafting routine correspondence and edit materials;

• Undertake related electronic (using the internal data storage system) and paper filing;

• Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams ' assistants and other interfaces;

• Provide problem-solving assistance in administrative areas to members of the division;

• Provide back-up as necessary to the other assistants in the General Secretariat.



PROFIL RECHERCHÉ :


Qualifications:

• Certified secondary level education;

• Any additional certifications indicating specialisation would be an advantage;

• Relevant administrative experience in a financial or audit environment and understanding of financial documentation;

• Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint);

• Excellent written and spoken English; knowledge of French and/or other EU languages would be an advantage.

Personal Qualities:

• Excellent organisational skills and ability to prioritise;

• Customer orientation and adaptability

• Excellent team spirit and interpersonal skills;

• Excellent verbal and written communication;

• Strong sense of responsibility and initiative;

• High sense of discretion and confidentiality

• Ability to work reliably under tight deadlines;

• Strong personal commitment.

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3,350€ and 5,000€ gross per month, depending on experience.


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