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Corporate Services
il y a 1 mois
Job Description:
The (Senior/Principal) Operational Assistant provides transversal day-to-day operational assistance to support administrative, procurement, contract and claims management activities throughout the Building & Logistics Department (BLD), that require the application of standard procedures and/or execution of non-standard tasks in line with bank's policies, procedures and best practices
Tasks:
In this role you will:
- Follow-up and monitor the use of Framework Agreements (FA) throughout the department
- Contribute to the preparation of procurement documents (e.g. compliance clearance requests, etc), follow-up of the approval flow of those documents, and liaise with operational divisions/units on those topics
- Support the team in overseeing electronic document management in order to ensure that the structure for contracts and claims is in line with best practices and information can be retrieved easily
- Provide general assistance on the procurement process whenever necessary
- Provide operational support to the team in charge of purchasing and invoicing whenever necessary
- Contribute to the periodic activity reporting, dashboards and annual reports
- On site presence is required for at least 60% of working hours.
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