Corporate & Fund Services Officer - Luxembourg

il y a 2 semaines


Luxembourg, Luxembourg Saxton Leigh Temps plein

THE COMPANY:

Our client is a global leading provider of corporate, trust and fund services to the financial services sector. They are looking to hire a Corporate and Fund Services Officer for their Luxembourg office.

THE RESPONSIBILITIES:

  • Preparation of the relevant documentation for the incorporation of new entities and assisting the compliance team with on boarding new business.
  • Maintenance of the company database and files.
  • Liaising with clients, representatives, third parties (external advisors, bank, etc ) and administrative follow
- up, coordination of the execution of the relevant documentation.

  • Provide general administration support to the client entities in compliance with statutory and legal requirements, including statutory filings, publications and fulfilment of formalities.
  • Assist with the booking of the various aspects of the transactions
  • Prepare meeting agendas and board packs, convene, attend & minute meetings where necessary, prepare extracts of minutes, coordinate execution of legal documents, tracking and tracing documents (legalisation, apostille, review, signature verification etc )
  • Preparation of standard legal documents (agreements, powers of attorneys, etc )
  • Maintenance and update of the Shareholder's registers.
  • Ensuring client activities are in compliance with relevant laws and regulations in Luxembourg.
  • Supervising and review the work of junior staff members
  • AML/KYC support and assist with the update and maintaining of corporate procedures ensuring compliance with all relevant legislation, guidance notes and codes of conduct helping minimising business and reputational risk.
  • Ensuring all transactional payments and bank related matters are correctly settled by the corporate administrators in a timely manner
  • To potentially act as Director / Manager on Client entities, providing guidance and oversight as necessary on client affairs. In particular, identifying and providing oversight of key / sizeable client transactions and contract.
  • Provide administrative support to the accounting and fund teams and encourage cooperation and communication between departments
  • Provide other administrative services as may further be requested from time to time by the Management.
  • Identifying potential problems, highlighting issues to senior officers and recommending ways to address those issues.

EXPERIENCE REQUIRED:

  • Background in corporate law (university degree) is required.
  • Knowledge in Luxembourg corporate tax law is considered as an asset.
  • Experience working in a similar position within a corporate & fund administrator.
  • Common sense and good use of initiative including the ability to source information.
  • Fluency in English (both written & spoken). German and / or Spanish will be considered as an asset.
  • Ability to communicate effectively and in a timely manner; ability to respect agreed deadlines.
  • Conscientious positive outlook and motivational attitude towards other staff.


Keyboard skills
  • Word/Excel/Outlook
For further information please contact Jordan White

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