Financial-administrative assistant

il y a 3 semaines

Luxembourg, Luxembourg CLdN COBELFRET Temps plein
Financial-administrative assistant

Chartering Department

Located in Luxembourg

Cobelfret is a well-established group of dry bulk shipping companies with offices in

Luxemburg, Singapore, and Antwerp. We operate worldwide a time-chartered and owned fleet of about 100 vessels ranging from handysizes to capesizes .

To support the smooth running of our financial and administrative operations, we are currently seeking a highly organized and detail-oriented administrative Assistant. In this key position, you will play an essential role in ensuring the efficiency and accuracy of our day-to-day administrative and billing activities of our chartering department.

Your responsibilities will include:

  • Ensuring accuracy in billing and invoicing processes.
  • Maintaining well-organized and comprehensive billing records.
  • Analysing and control hire/rental accounts.
  • Following up on payments and incoming funds to ensure respect of deadlines.
  • Managing invoices from agents and suppliers.
  • Handling internal and external queries related to billing.
  • Reconciling accounts.
  • Assisting the operations and credit control teams.
  • Ensuring compliance with internal policies and ISO 27001 information security standards.
  • Performing administrative duties such as document archiving.
  • Other ad-hoc projects when needed.

Your profile:

  • Degree in administration, accounting or a related field.
  • Previous experience in administration and/or billing is an asset.
  • Fluency in English is required.
  • Strong numerical and analytical skills with high attention to detail.
  • Team player with excellent communication skills.
  • Well-organized and able to prioritize tasks and manage multiple deadlines.
  • Methodical and proactive approach to work.
  • Proficient in MS Office (Word, Excel, Outlook).
  • Experience in the shipping or chartering sector would be a plus.

If you're looking for a dynamic and international working environment, and you're ready to contribute to a fast-paced team with a hands-on mindset, do not hesitate to apply now to join our team via with reference "Financial-Administrative Assistant".

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