Senior Fund Administrator

il y a 2 semaines


Luxembourg, Luxembourg Aztec Group Temps plein

Reports to Client Relationship Manager


The purpose of this position is to carry out routine day-to-day administration of fund structures under the supervision of a Client Relationship Manager.


Key responsibilities:

  • Administer a complex range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary
  • Coordinate all company secretarial matters, including attendance and preparation of minutes for board meetings and shareholder meetings
  • Process and coordinate routine and complex fund operations
  • Ensure accurate investor records are maintained and process all investor changes / transfers thereon
  • Prepare manual and electronic payment instructions to settle fund expenses and to ensure the maintenance of the electronic payments library
  • Ensure staff are trained on electronic banking systems and coordinate the opening of new bank accounts
  • Ensure regulatory and statutory fillings are made in timely manner
  • Manage the accounts distribution and filing process
  • Act as a mentor to junior staff under the supervision of senior staff

Skills, knowledge, expertise:

  • Excellent written and oral communication skills in English (French, German or another European language will be considered as an asset)
  • Hold a university degree preferably in law, finance or business administration or hold or study towards a relevant fund/corporate administration qualification (preferably ICSA certificate level or equivalent), (relevant inhouse training to be provided through the Aztec Academy)
  • 3 to 5 years of prior experience in a similar position
  • Organisational skills, ability to multitask and attention to details
  • High level of integrity and dependability
  • Ability to work independently and as part of a team
  • Advanced computer literacy skills are essential
  • Good interpersonal skills are required to develop close working relationship with colleagues, clients and business contacts


We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development.

You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.


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