Domiciliary Assistant and Receptionist
il y a 2 semaines
At abrdn, our purpose is to enable our clients to be better investors.
Clients worldwide trust us to find future-fit investment opportunities to deliver the outcomes they want.
Our technology and insight help empower them to make better decisions, while the powerful partnerships we build help to enhance the expertise that we offer.
And by enabling clients to invest responsibly, it helps us to build a better world.About the Role
Domiciliary Assistant Duties:
a) Reception and Filing of Documents:
- Designate a central location for receiving physical mail.
- Assign a team to regularly check the incoming mail and sort it based on importance and urgency.
- Maintenance of a detailed record of received mail, including sender, date received, and purpose.
- Filing physical mail.-
- Organisation of electronic documents in a secure digital storage system with proper categorization and labelling.
- Ensuring all electronic files are regularly backed up to prevent data loss.
- Ensuring document retention periods are respected
b) Signature Collection:
- Maintain a process for identifying directors and authorized signatories.
- Support the business on the notification of authorised signatures of documents requiring their approvals.
- Ensure that authorised signatures receive the necessary information to be in a position to sign and return the documents.
- Ensure that all signed documents are properly scanned and stored digitally.
c) RBE/RCS Filings:
- Be familiar with the requirements of RBE (Registre de bénéficiaires effectifs) and RCS (Registre de commerce et des sociétés) filings in Luxembourg.
- Maintain a calendar of filing deadlines to ensure timely submission. Gather all necessary documentation, including UBO information and relevant company/fund details.
- Prepare and review the filings to ensure accuracy and compliance with regulations.
- Submit the filings through the appropriate channels or platforms as required by Luxembourg authorities.
d) Receptionist Duties:
- Greet and welcome visitors in a warm and professional manner.
- Manage incoming calls and direct them to the appropriate department or individual.
- Handle general inquiries and provide accurate information to clients and visitors.
- Maintain a tidy and organized reception area.
e) Administrative Support:
- Assist with administrative tasks, such as scheduling appointments and maintaining records.
- Collaborate with other team members to ensure smooth operations.
- Previous experience in a similar role preferred.
- Fluent in both English (written and spoken).
- Strong interpersonal and communication skills.
- Compassionate and patient demeanor for domiciliary tasks.
- Organized and detail-oriented.
Whatever way you like to work, if you have the talent and commitment to join our team, we'd like to hear from you.
This approach combines the benefits of face-to-face collaboration, coaching and connecting in our offices with the flexibility of working from home.
It enables colleagues to find a balance that works for their roles, their teams, our clients and our business.- An inclusive culture
We're committed to providing an inclusive workplace where all forms of difference are valued and which is free from any form of unfair or unlawful treatment.
We define diversity in its broadest sense - this includes but is not limited to our diversity of educational and professional backgrounds, experience, cognitive and neurodiversity, age, gender, gender identity, sexual orientation, disability, religion or belief and ethnicity and geographical provenance.
We support a culture that values meritocracy, fairness and transparency and welcomes enquiries from everyone.-
Assistant(E) Réceptionniste
il y a 2 semaines
Luxembourg, Luxembourg Entreprise Luxembourg Temps pleinNous recherchons un ou une assistant(e) réceptionniste en présentiel ( pas de télétravail) H ou F pour un poste en cdi temps plein de 8h30 à 17h30 du lundi au vendredi.MissionGérer la correspondance des responsables avec différentes entitésAssurer l'information des clientsRéceptionner et transférer des appels téléphoniquesGérer le courrier...
-
Assistant(E) Réceptionniste
il y a 2 semaines
Luxembourg, Luxembourg Entreprise Luxembourg Temps pleinNous recherchons un ou une assistant(e) réceptionniste en présentiel ( pas de télétravail) H ou F pour un poste en cdi temps plein de 8h30 à 17h30 du lundi au vendredi.MissionGérer la correspondance des responsables avec différentes entitésAssurer l'information des clientsRéceptionner et transférer des appels téléphoniquesGérer le courrier...
-
Assistant(E) Réceptionniste
il y a 2 semaines
Luxembourg, Luxembourg Entreprise Luxembourg Temps pleinNous recherchons un ou une assistant(e) réceptionniste en présentiel ( pas de télétravail) H ou F pour un poste en cdi temps plein de 8h30 à 17h30 du lundi au vendredi.MissionGérer la correspondance des responsables avec différentes entitésAssurer l'information des clientsRéceptionner et transférer des appels téléphoniquesGérer le courrier...
-
Assistant(E) Réceptionniste
il y a 2 semaines
Luxembourg, Luxembourg Seedbox Luxembourg Temps pleinNous recherchons un ou une assistant(e) réceptionniste H ou F pour un poste en cdi temps plein de 8h30 à 17h30 du lundi au vendredi.MissionGérer la correspondance des responsables avec différentes entitésAssurer l'information des clientsRéceptionner et transférer des appels téléphoniquesGérer le courrier entrant et sortantSuivre les tâches...
-
Assistant(E) Réceptionniste
il y a 2 semaines
Luxembourg, Luxembourg Seedbox Luxembourg Temps pleinNous recherchons un ou une assistant(e) réceptionniste H ou F pour un poste en cdi temps plein de 8h30 à 17h30 du lundi au vendredi.MissionGérer la correspondance des responsables avec différentes entitésAssurer l'information des clientsRéceptionner et transférer des appels téléphoniquesGérer le courrier entrant et sortantSuivre les tâches...
-
Domiciliary Administrator, Officer
il y a 2 semaines
Luxembourg, Luxembourg State Street Temps pleinWho we are looking forExperienced Domiciliary Agent with good knowledge of the Luxembourg market requirements. Experience in Alternative investment structures is an asset.Team worker able to work independently.Very strong business English skills is mandatory.What you will be responsible for- In-house safekeeping and maintenance of the fund's legal and...
-
Domiciliary Services Officer
il y a 2 semaines
Luxembourg, Luxembourg State Street Corporation Temps pleinDomiciliary Services officerWho we are looking forWe are looking for an experienced Domiciliary Agent with good knowledge of the Luxembourg market requirements and with background in Alternative investment structures. We seek for a team worker, also able to work independently and to take initiatives. We look to find someone client oriented with high...
-
Junior Receptionist
il y a 2 semaines
Luxembourg, Luxembourg Anderson Wise Temps pleinJob type: PermanentEmp type: FulltimeIndustry: Asset ManagementExpertise: Office supportLocation: Luxembourg, LuxembourgJob published:Job ID: 33222Junior Receptionist & Administrative AssistantOur client, a dynamic alternative investment firm, is seeking a Junior Receptionist & Administrative Assistant to join their teamIn this multitasking role, you'll be...
-
Senior Analyst Domiciliary
il y a 2 semaines
Luxembourg, Luxembourg Axis Temps pleinA permanent contract in a dynamic environment.DescriptionWe are currently looking for a Senior Analyst to join our Domiciliary/Corporate Secretary Services team in Luxembourg City through a Hybrid model. The position entails managing multiple moderately complex client accounts and ensuring that clients receive accurate, timely, and quality service in all...
-
Senior Analyst Domiciliary
il y a 2 semaines
Luxembourg, Luxembourg Axis Temps pleinA permanent contract in a dynamic environment.DescriptionWe are currently looking for a Senior Analyst to join our Domiciliary/Corporate Secretary Services team in Luxembourg City through a Hybrid model. The position entails managing multiple moderately complex client accounts and ensuring that clients receive accurate, timely, and quality service in all...
-
Receptionist & Administrative Assistant
il y a 2 semaines
Luxembourg, Luxembourg Centralis SA Temps pleinWe are currently recruiting a Receptionist & Administrative Assistant for our Luxembourg office. The successful candidate will demonstrate an eagerness to learn and have a flexible approach to their work. You will have the following responsibilities:Welcome all guests, visitors and staff in a professional manner Answer both internal and external calls...
-
Domiciliary Administrator, Officer
il y a 2 semaines
Luxembourg, Luxembourg State Street Temps pleinWho we are looking for Experienced Domiciliary Agent with good knowledge of the Luxembourg market requirements. Experience in Alternative investment structures is an asset.Team worker able to work independently.Very strong business English skills is mandatory.What you will be responsible for In-house safekeeping and maintenance of the fund's legal and...
-
Domiciliary Administrator, Officer
il y a 1 mois
Luxembourg, Luxembourg State Street Temps pleinWho we are looking for Experienced Domiciliary Agent with good knowledge of the Luxembourg market requirements. Experience in Alternative investment structures is an asset.Team worker able to work independently.Very strong business English skills is mandatory.What you will be responsible for In-house safekeeping and maintenance of the fund's legal and...
-
Domiciliary Administrator, Officer
il y a 4 semaines
Luxembourg, Luxembourg State Street Temps pleinWho we are looking for Experienced Domiciliary Agent with good knowledge of the Luxembourg market requirements. Experience in Alternative investment structures is an asset.Team worker able to work independently.Very strong business English skills is mandatory.What you will be responsible for In-house safekeeping and maintenance of the fund's legal and...
-
Domiciliary Administrator, Officer
il y a 5 jours
Luxembourg, Luxembourg State Street Temps pleinWho we are looking for Experienced Domiciliary Agent with good knowledge of the Luxembourg market requirements. Experience in Alternative investment structures is an asset.Team worker able to work independently.Very strong business English skills is mandatory.What you will be responsible for In-house safekeeping and maintenance of the fund's legal and...
-
Réceptionniste Trilingue
il y a 2 semaines
Luxembourg, Luxembourg Luxury Real Luxembourg SARL Temps pleinReceptionniste & Assistant Administratif TRILINGUE (M/F) (Luxembourgeois, français, portugais) Pour renforcer notre département réceptionniste / administratif nous recherchons un / une réceptionniste trilingue MISSIONS PRINCIPALES :Gestion du standard téléphonique Gestion du courrier entrant et sortant Accueil physique des patients Diverses tâches...
-
Réceptionniste/assistant (H/F)
il y a 2 semaines
Luxembourg, Luxembourg NeithWork Temps pleinNeithWork, cabinet de recrutement intervient dans les plus grands acteurs du droit.Notre client, cabinet d'avocats international basé au Luxembourg présent dans près de quarante pays, recherche un(e) réceptionniste/assistant(e) pour rejoindre une équipe dédiée au cabinet.**_Les principales missions:- **- Traiter le courrier entrant et sortant et...
-
Receptionist / Administrative Assistant (M/F/d)
il y a 2 semaines
Luxembourg, Luxembourg GSK Stockmann Temps pleinGSK Stockmann:Jobbeschreibung: Receptionist / Administrative Assistant (M/F/d)Welcome to GSK Stockmann". This is how we welcome you to our office and how you will welcome our clients and guests in the future.We are looking for a friendly and responsible member of staff to support our Luxembourg reception team, both at reception and as an assistant.If you are...
-
Réceptionniste / Assistant(E) Administratif(Ve)
il y a 2 semaines
Luxembourg, Luxembourg Soclair Equipements Temps pleinNous engageons pour entrée immédiate ou à convenir pour notre site à Luxembourg:**1 Réceptionniste et Assistant(e) administratif(ve) (f/m)****CDI, Temps Plein (de 08h00 à 17h00)****Taches principales**:**Accueil**:- Accueil physique des clients et fournisseurs- Gestion du standard téléphonique- Prise de rendez-vous- Gestion des réclamations-...
-
Receptionist / Administrative Assistant (m/f/d)
il y a 2 semaines
Luxembourg, Luxembourg GSK Stockmann Temps pleinGSK StockmannJobbeschreibungReceptionist / Administrative Assistant (m/f/d)Welcome to GSK Stockmann" . This is how we welcome you to our office and how you will welcome our clients and guests in the future.We are looking for a friendly and responsible member of staff to support our Luxembourg reception team, both at reception and as an assistant.If you are...