Administrative Assistant

il y a 2 semaines

Luxembourg, Luxembourg European Investment Bank Temps plein

The
EIB, the European Union's bank, is seeking to recruit for its Operations Directorate (OPS), Equity, Growth Capital and Project Finance Department (EGPF), EIC Investment Services Division (3-EIC) at its headquarters in Luxembourg, a
(Senior) Administrative Assistant.

**This is a full-time, partnership position at grade 1/2.

The term of this contract will be 4 years.

  • Panel interviews are anticipated for beginning of February 2023._
  • This position is linked to the EIC Fund Pilot Partnership._

Purpose:

You will provide administrative assistance to the division with the objective of contributing to the efficiency and performance of the division's overall activity

Operating Network:


The (Senior) Administrative Assistant reports to the Head of Division and provides general secretarial/administrative support to the investment officers of the EIC division.


Accountabilities:

Investment process:

  • Assist the investment officers during the investment process and in monitoring of investments (in close coordination with the relevant 3rd parties of the EIC programme and if and where relevant other EIB Directorates participating in the process).
  • Finalise, distribute and file documents and reports prepared by investment officers.
  • Oversee the administrative coordination of the whole investment process (monitoring of deadlines, organisation of meetings, preparation of documents, appointments and business trips for the investment officers).
  • Support in EIC portfolio management including maintenance of up to date monitoring and reporting files, preparation of templates and reports, preparation of presentations etc.
  • Handle telephone contacts with clients and other 3rd parties and follow project information flow while investment officers are on mission.

Optimisation of operating tools and working methods:

  • Keep statistics and work plan up-to-date; monitor that procedures are followed during the investment process; input data in the loans database in view of the preparation of reports and statistics on the Bank's activity in countries covered by the Unit.

Teamwork:

  • Cooperate with the other secretaries and members of the Division and Department; when appropriate, train new colleagues on Bank procedures and processes, contribute to a good working atmosphere within the Division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives

Qualifications:

  • Secondary level education, complemented with at least a 2year certification in a relevant field (e.g. economics, business administration) or secondary level education with equally qualified experience in a relevant field.
  • Minimum 3 years relevant professional experience
  • Good knowledge of the Bank's organisational structure, processes and procedures (more particularly of lending operations)
  • Excellent knowledge of the Bank's standard computer tools, particularly Serapis, GED and MS Office tools (Word, Excel, Powerpoint). Knowledge of Business Objects would be an advantage
  • Excellent knowledge of written and spoken English and a good command of French(*). Knowledge of any other European language would be an advantage.

Competencies:

  • Find out more about EIB core competencies _here
- (*) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support._

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