Assistant Administrative Manager
il y a 2 semaines
Overview:
FM Global is a US based company that operates in 100 countries with approx. 5,000 employees all over the world. With a history of more than 175 years and excellent financial ratings we are continuously growing, particularly in Europe and Eastern Europe.- We provide comprehensive global commercial and industrial property insurance, engineering-driven underwriting and risk management solutions, property loss prevention research and professional claims handling.
We currently have a fantastic opportunity for someone to join the Administrative team as
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Assistant Administrative Manager based in Luxembourg, reporting to the EMEA Division Manager.**
- The successful applicant will be responsible for managing various facilities, administrative functions for the Luxembourg office: overseeing the daytoday administrative management of the office
Responsibilities:
Responsibilities
***- Assures that all facilities necessary to the office are available and maintained in accordance with company and safety policies.
- Manages files, mail, telephone and in person receptionist operations.
- Manages company cars. Provides new car plan members with membership forms, policies and procedures, various manuals, and the Driver Information Questionnaires. Assists with the securing and turnin of terminated leased vehicles, as needed.
- Manages an Administrative Assistant supporting reception, post mail and various administrative tasks.
- Assists executives in some administrative details, usually of a confidential nature.
- Organizes events including sending out invites, arranging venues, managing hotel/dining/transport needs of attendees, assisting with preparing presentations and handout documents.
- Schedules appointments and makes meeting arrangements, as required. May arrange travel schedule and reservations.
- Attends internal committees, meetings and client events as needed (including travelling to these events).
- Coordinates office moves, space needs, supplies and equipment (i.e. phone services including hardware, faxes, copiers).
- Is the main contact with landlord for office and building issues.
Qualifications:
Knowledge & Skills
- Bachelor's degree appreciated.
- Speaks fluent French and English. German is a real plus.
- Minimum 4/5 years' experience at administrative management position, dealing with senior management both internally and externally including an employee management experience.
- Very strong knowledge with PC suite (word, excel, PowerPoint) and other software.
- Key soft skills: detailoriented, strong verbal / written communication and interpersonal skills, business savvy, confidential handling, flexible, autonomous, resourceful, ability to stay calm under pressure.
- Flexible for some travel (at least 15 nights a year (in slots of 3 night / per trip) in the Human Resources Department._
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