Administrative Officer

il y a 2 semaines

Luxembourg, Luxembourg PICTET Temps plein

Your team:

  • The
-
Pictet Group is one of the world's leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented in 30 offices in financial centres worldwide, currently employing over 5200 people. Pictet has been present in Luxembourg since 1989 where it employs over 700 people.
The
-
Information Delivery team comprises a unit head, a data management expert and data management officers. As part of this team you will be responsible for archiving, mass sending, production of reporting and printing as well as various other mail-related tasks.
You will have
-
numerous interactions with different departments in the Bank (including Legal and Client Register), and also unilaterally
-
with clients through regulatory and extraordinary communications (daily and monthly advices, mailings, extraordinary correspondence, other post, etc.), as well as various documents produced for the Front Office.

  • Thoroughness and an exemplary commitment to inhouse and external clients are therefore essential

Your role:

  • Preparing, checking and producing mass mailings (automatic or manual).
  • Receiving, sorting and digitalizing incoming mail.
  • Managing digital archiving (scanning, indexing, checking and/or physical archiving documents)
  • Administering our archiving tools (checking postimport documents and dealing with import errors,
monitoring and exporting production results )- Printing and (automatically) enveloping standard reporting (daily and monthly), fiscal reporting, mass

mailings and other documents requested.- Preparing physical archive folders for sending to our archiving service provider.

  • Support of the Front teams (generating of various reports, managing of various requests ).
  • Centralizing and sending out mail.

Your profile:

  • Two years' experience in an archiving function.
  • Training and/or certification in the field of archiving or similar.
  • Very good level of French and English required; Italian, German or Spanish would be considered as an
asset.- Good knowledge of the JIRA tool is a plus.

  • Skilled at organizing and planning.
  • Respect of deadlines.
  • A team player able to work efficiently with others.
  • Keen sense of discretion and confidentiality.

Note:

  • We will not accept any CVs from agencies.Flexible and modern ways of working
  • As a responsible and supportive employer, we promote the wellbeing of our employees through a set of flexible working arrangements, ranging from a workfromhome policy for eligible functions to opportunities for annualised parttime leave and extended parental leave

Diversity & Inclusion:

**_ Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace._

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