Secretary
il y a 2 semaines
Reliance was founded on the belief that an independent, professional and client oriented company is best placed to serve a demanding international clientele. Reliance is a family owned company, which has a personal and long-term commitment to provide the security that its clients count on.
The company provides Trustee, Philanthropic and Fiduciary services (Company management and administration services) and has office in Luxembourg, Geneva and Zug / Zurich.
For our office in the heart of Luxembourg, we are looking for a:
SECRETARYJob description
- Welcome visitors at the company, physically or digitally
- Managing phone calls, incoming and outgoing mail (i.e. registered mail, DHL, FedEx)
- Provide general administrative support such as scanning, archiving of documents and database management
- Administrative support to the members of the company by managing appointments and travel arrangements (i.e. booking taxis, reservations)
- Prepare the meeting rooms for meetings, including catering when needed
- Organize and maintain companies' records and registers (paper based and e-files)
- Prepare documents requiring the directors' approval and/or signature, physically or digitally
- Liaise with notaries, translators, embassies and other authorities
- Assistance with administrative and operational tasks within the corporate and accounting departments
- Send invoices and payment reminders to clients
- Prepare wire instructions and ensure execution, when needed
Profile
- International Diploma in Office Management, BTS Executive Assistant, BTS Secretary Assistant or similar
- Proficient in MS Office
- Organizational skills
- Ability to prioritize multiple tasks
- Work autonomously and as a team player
- Open to share tasks and work together with other secretaries / assistants
- Able to handle confidential information with discretion
- Good English and French language skills are essential (both oral and written)
Reliance strives to offer a healthy work-life balance, growth opportunities and job security. Reliance is an equal opportunity employer and applies an equal salary policy.
For more information, or to submit a C.V., please write to Petra Dunselman, Reliance Trust Company (Luxembourg) S.A., 25A Boulevard Royal, L-2449 Luxembourg or via
APCT1_LU
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