Executive assistant M/W

Trouvé dans: beBee S LU - il y a 3 semaines

Luxembourg Hays Luxembourg Temps plein

Are you looking for an Executive Assistant position ?

Our client, a private Equity investment company, is looking for an Executive Assistant. They offer a truly diverse and collaborative environment. Their Luxembourg office boasts a very international team, with different nationalities represented, while preserving a warm and respectful atmosphere. Thanks to the global footprint of the company, the Executive/Personal Assistant will frequently interact with other offices across the US and UK and organise travels across the globe

Your general responsibilities within the Executive Team :

  • Managing calendar, organisation of business trips, including reservations of hotels, flights, ground transportation and similar arrangements.
  • Internal reporting, including timely management of expense reports and other internal team-related admin functions.
  • Meeting management, including sourcing the venue, arranging accommodation, ground transportation, catering and dinners and, when required, supporting the meetings on-site.
  • Be responsible for the day-to-day meeting coordination for the team.
  • Appropriate coordination and cooperation with the portfolio companies.
  • Work alongside the Executive Assistants in broader administrative support of the local team & office management support.

Requirements :

  • An excellent manage of English (speaking and writing). French must be an advantage.
  • Perfect command of all Microsoft Suite : Excel, Word, PowerPoint and especially Outlook.
  • SAP skills are appreciated.
  • A previous experience of 3 years min as a Personal Assistant and/or Executive Assistant in a fast-paced environment.
  • Strong experience managing business trips across and outside of the EU.

Personal skills :

  • Ability to work in a very intercultural environment and strong interpersonal skills.
  • Positive work attitude, willingness to be part of a team and reliability are essential. In addition, given the nature of the investments, trustworthiness and confidentiality are paramount.

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