Procurement Officer
📍 Location: Luxembourg
📅 Start Date: ASAP - long-term xontract
🌍 Languages: English fluent (C1)
Your Mission
We are looking for an experienced Procurement Officer to support the end-to-end procurement and payment lifecycle within a dynamic and international environment. You will ensure efficient procurement operations, supplier coordination, and compliance with internal processes while collaborating closely with business and finance stakeholders.
Previous experience working within EU Institutions, EU Agencies, or organizations operating under European procurement regulations is mandatory for this role.
Key Responsibilities
- Draft and perform quality control of Assignment Terms of Reference (ToR).
- Manage the Call-Off Procedure in line with procurement policies.
- Ensure procurement activities comply with applicable EU procurement directives, public procurement policies, and internal governance procedures.
- Initiate and manage purchase requisitions, ensuring their accurate conversion into Purchase Orders.
- Coordinate the procurement process from request initiation through order placement.
- Ensure the accurate and timely processing of supplier invoices in collaboration with internal stakeholders and finance teams.
- Monitor procurement activities to ensure compliance with internal procedures and contractual requirements.
- Maintain effective communication with suppliers and internal departments to facilitate smooth procurement operations.
- Support continuous improvement of procurement processes and documentation.
Your Profile
- Several years of experience in procurement, purchasing, or contract management.
- Previous experience working for an EU Institution, EU Agency, international organization, NGO, or a company providing services to EU Institutions is mandatory.
- Strong understanding of procurement processes, purchase requisitions, purchase orders, and invoice management.
- Excellent organizational skills with the ability to manage multiple priorities and deadlines.
- Strong communication and stakeholder management skills.
- Detail-oriented with a proactive and solution-driven mindset.
- Knowledge of additional languages is considered an asset.
Nice to Have
- Experience working in public sector, international institutions, or large corporate environments.
- Familiarity with ERP or procurement systems (e.g., SAP, Oracle, or similar).
- Experience with procurement compliance and supplier management.
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