Administrative Assistant
Il y a 4 semaines
LU
Randstad Luxembourg
Temps plein
Gratuit avec email ou Google
Enregistrez cette offre et organisez votre recherche
Créez un compte gratuit pour enregistrer des offres d'emploi, créer des alertes et revenir à cette liste depuis votre tableau de bord.
Gratuit avec email ou Google
En continuant, vous acceptez nos Conditions d’utilisation & Politique de confidentialité.
Our client is a prominent international financial institution. To support their strategic funding initiatives, we are currently seeking a highly organized and proactive :
Administrative Assistant (M/F/D)
You will work in close cooperation with a team of professionals and other administrative/operational assistants.
Accountabilities :
- Provide administrative support and closely cooperate with assistants and lawyers in the Division at all stages of project cycle;
- Perform legal documents quality control (detailed proofreading and formatting)
- Printing and processing signatures, follow-up with other EIB operational directorates and counterparts a;
- Preparation of execution versions of legal documents (such as finance contracts, guarantee agreements and contractual modifications);
- Notification of executed legal documents;
- Document filing and archiving.
Qualifications:
- Secondary level education, completed with a 2-year certification in a relevant field or secondary level education with equally qualified experience in a relevant field
- At least 3 years of relevant experience (i.e. in similar or related tasks); experience acquired as secretary/administrative or legal assistant in a law firm, corporate legal function or any other legal environment, will be considered an advantage
- Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
- Excellent knowledge of English, French, knowledge of Spanish would be an advantage. Competencies :
- Ensuring accountability: Holding yourself and others accountable to meet commitments
- Collaborating: Building partnerships and working collaboratively with others to meet shared objectives. Agile communication skills are required in this role
- Driving results: Consistently achieving results, even under tough circumstances. This role especially requires a capacity to prioritise and work with tight deadlines, balancing delivery with attention to detail
- Instilling trust: Gaining the confidence and trust of others through honesty, integrity and authenticity
- Provide administrative support and closely cooperate with assistants and lawyers in the Division at all stages of project cycle;
- Perform legal documents quality control (detailed proofreading and formatting)
- Printing and processing signatures, follow-up with other EIB operational directorates and counterparts a;
- Preparation of execution versions of legal documents (such as finance contracts, guarantee agreements and contractual modifications);
- Notification of executed legal documents;
- Document filing and archiving.
Qualifications:
- Secondary level education, completed with a 2-year certification in a relevant field or secondary level education with equally qualified experience in a relevant field
- At least 3 years of relevant experience (i.e. in similar or related tasks); experience acquired as secretary/administrative or legal assistant in a law firm, corporate legal function or any other legal environment, will be considered an advantage
- Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
- Excellent knowledge of English, French, knowledge of Spanish would be an advantage. Competencies :
- Ensuring accountability: Holding yourself and others accountable to meet commitments
- Collaborating: Building partnerships and working collaboratively with others to meet shared objectives. Agile communication skills are required in this role
- Driving results: Consistently achieving results, even under tough circumstances. This role especially requires a capacity to prioritise and work with tight deadlines, balancing delivery with attention to detail
- Instilling trust: Gaining the confidence and trust of others through honesty, integrity and authenticity