IFS Operations

IFS Operations & Funding Support Coordinator (m/f/x) CDD, full-time, ref: IFSO2026 Service: Innovation & Funding Support Hierarchical Superior: Director
- Innovation and Funding Support About Luxinnovation Luxinnovation is Luxembourg's national innovation agency. As a semi-public institution set up as an Economic Interest Group (GIE), we empower companies to innovate today to be ready for tomorrow. We also contribute to the development of the economy as a whole by identifying innovation opportunities and fostering collaborative innovation projects that stimulate the development of a sustainable, competitive and digital economy. Luxinnovation is supported by three ministries — the Ministry of the Economy, the Ministry for Research and Higher Education, and the Ministry of Foreign and European Affairs — as well as three semi-public institutions: the Luxembourg Chamber of Commerce, the Luxembourg Chamber of Skilled Crafts, and FEDIL – The Voice of Luxembourg's Industry. Job mission Department description The Innovation & Funding Support (IFS) department is a cornerstone of Luxinnovation's service delivery, operating at the intersection of national funding, European funding and business advisory. The department provides front-line guidance to companies, research organisations and public partners navigating Luxembourg's State aid instruments, co-financing mechanisms and EU programmes.

Job description
As an IFS Operations & Funding Support Coordinator, you will provide cross-functional administrative and operational support across both front-office and back-office activities, ensuring seamless coordination between IFS teams and the wider Luxinnovation organisation. You will act as the central operational hub for the entire IFS department, guaranteeing that workflows, data management and stakeholder communication run efficiently and within established procedures. You will also provide extended operational support to the broader department, proactively identifying process improvement opportunities, facilitating information flow across all IFS teams (National Funding, European Funding, Advisory & Referral) and ensuring that departmental activities are aligned and well-coordinated. Main tasks and responsibilities Your responsibilities are structured around Luxinnovation's four core pillars of activity: Inspire
• Provide first-level responses to companies, beneficiaries, partners (including external consultants), stakeholders and Luxinnovation colleagues regarding IFS services, procedures and State aid instruments
• Liaise with the Marcom department to ensure the accuracy of external communications (Luxinnovation web pages, PowerPoint presentations) concerning IFS services, funding programmes and procedures
• Identify relevant cross-cutting topics across IFS teams and proactively share information to strengthen internal knowledge-sharing Assess & Accelerate
• Coordinate co-financing requests between the European Funding and National Funding teams for companies under the higher education and Digital Europe Programme (DEP) scope
• Conduct eligibility pre-qualification and performance checks for incoming funding applications
• Maintain and update the IFS dashboard, ensuring data accuracy and real-time visibility on portfolio status
• Support the management of departmental data, internal reporting and process documentation across all IFS teams Connect
• Act as a bridge between IFS teams and other Luxinnovation departments (Business Relationship Management, IT, Market Intelligence, Marcom), supporting the Heads of teams in cross-departmental coordination
• Coordinate data exchanges with the Ministry of the Economy (project status updates, de minimis envelope tracking)
• Ensure compliance with the general terms and conditions of the Digital Innovation Hub (DIH)
• Provide first-level routing of enquiries to relevant internal departments or external partners Fund
• Provide reference information on State aid schemes, complementary funding instruments and co-financing mechanisms to internal teams and external stakeholders
• Support note-taking during weekly team meetings (Advisory & Referral, National Funding, European Funding)
• Contribute to the continuous improvement of internal funding support procedures and operational workflows across the entire IFS department This list is not exhaustive. Additional tasks may be assigned to the holder of the job. You will act as a key bridge between national/European initiatives and the Luxembourg business ecosystem, driving innovation and sustainable growth. Required competencies Education level and professional experience required
• Bachelor's or Master's degree (Bac+4/5), preferably in business administration, public administration or equivalent
• 2 to 5 years of professional experience in a B2B client-facing or customer-oriented function, ideally within a funding, innovation or public-sector environment Specific competencies
• Strong understanding of State aid instruments, co-financing mechanisms and innovation funding processes
• Proven ability to manage cross-functional coordination and multi-stakeholder workflows
• Excellent organisational skills with the ability to manage multiple tasks simultaneously and meet deadlines
• Data management, dashboard maintenance and internal reporting capabilities
• Customer orientation with a structured, solution-driven approach
• Strong interpersonal communication and teamwork skills
• Proactive, curious and initiative-driven with a corporate mindset
• Rigorous attention to detail and ability to follow established procedures Languages
• Fluent English and French are mandatory (written and spoken, minimum C1 level)
• German and/or Luxembourgish is a strong asset IT skills
• Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Proficiency in Adobe tools
• Familiarity with CRM platforms or data management tools is an asset Why choose this position? This role places you at the operational heart of Luxinnovation's funding and innovation support activities. You will work directly with teams driving Luxembourg's innovation ecosystem — from State aid advisory to European programme coordination. If you thrive in a collaborative, fast-paced environment where your organisational skills and cross-functional coordination abilities make a real difference every day, this is the position for you. Application Interested candidates are invited to submit online their resume and a cover letter detailing their relevant experience and motivation for the role. AI-generated applications might not be the best way to stand out. Show us the real you, and let's see where this journey takes us Please note that this position is based at our current offices in Esch-Belval. Luxinnovation GIE will relocate to the Luxembourg main station area in the first quarter of 2027.